NCLA RASS Executive Board Meeting Minutes

11:00 a.m. on Monday, August 28^th, 2006, Davie County Public Library, Mocksville, NC       

Attendees:    Jonathan Farlow, Paula Hinton, Ted Labosky, Janie Neely, and Jeanie Welch.

Minutes and Treasurer’s Report:

• The minutes of June 5^th, 2006 were approved as posted.

• The Treasurer’s Report was approved as posted.

Meeting notes:  Paula and Jonathan reported on the NCLA Executive Board meeting of 7/21/2006. The minutes will not be posted until October. Paula can be reached at UNC Chapel Hill Library if more information it needed.

Old Business:     Board members discussed Oct. 16^th , workshop plans: 

v      Janie will post the workshop information on the NCLA email list.

v      After Labor Day Jeanie will post the workshop information on the Reference Librarians and BLINC email lists.

v      Rhonda will purchase gift cards for the speakers.

v      All Board members who have scheduled presenters should collect handouts and forward them to Paula.

v      By email, Board members will confirm duties, for example we will need a coffee pot to heat water for tea and apple cider.

v      Paula will bring folders to the GPL and she should have any handouts from the presenters. Jeanie and Janie will insert receipts and attach nametags to the folders. They will staff the Registration Table in the hallway next to the meeting room.

v      Paula will print a program for each folder. If possible the speakers’ biographies will be printed.

v      Paula will bring an NCLA Display for the Workshop.

v      Paula will check on coffee and cups from the GPL coffee shop. If the price is not reasonable, we will make other plans: Paula might bring a large coffee maker, and Janie 2 thermal coffee dispensers.

v      Paula will bring Teddy Grahams to add to our snack table.

v      Paula will check on vouchers for the speakers’ parking fees.

v      Paula will contact Mark Schumacher about technology in the meeting room: details regarding Internet connection, data projector, PC, and/or laptops.

v      Janie will send the Board members the final number of registrants.

v      Janie will make nametags, bring some blank ones, and bring some paper clips. There will be a medium blue border on the RASS board members nametags.

v      Janie will bring receipts to be put in the folders.

v      Janie will bring Sweet ‘N Low, coffee stirrers, apple cider packages, tea bags

v      Carol has volunteered to provide evaluation forms.

v      Carol will order the box lunches.

v      Ted will get canned or bottled drinks, coffee cups (if needed), creamer, Trail Mix and Chex Mix for registration, breaks and lunch.

v      Ted volunteered to be the gofer for the workshop.

v      Ted will tabulate/compile the evaluation forms and will email the Board with results.

v      Joline will bring napkins.

v      For the Workshop: Paula will welcome; Jonathan will introduce speakers, and Lisa will coordinate the schedule for the day.

v      All RASS Board members will stay to clean up.

New Business:  The next meeting will be at 11:00 a.m. at Ted Labosky’s house in Winston-Salem, on Nov. 6^th or Nov. 13th. Paula will poll the Board members and notify us of the date by email.

Respectfully submitted, 

Janie Neely

Secretary-Treasurer