Round Table on Special Collections

The NCLA Round Table on Special Collections was established in 1989. Our mission statement declares that we are committed to (a) uniting NCLA members from all types of libraries who are interested in special collections (b) providing an opportunity for discussion and activity, (c) actively promoting the collection, preservation and use of historical materials, and (d) seeking to fulfill the objectives of the NCLA.

Membership is open to anyone who is a member of the North Carolina Library Association (NCLA). Our members represent a great variety of organizations, including public libraries, university archives, manuscript repositories, historical societies, and state libraries.  Our bylaws can be viewed here.

Some of our past activities include publishing our newsletter, organizing the popular local history workshops across the state, sponsoring NCLA conference programs on a wide variety of topics, and co-sponsoring symposiums on such topics as collecting, and professional ethics.  We also maintain a list of relevant  "Links of Interest" for our membership.

Future directions for our Round Table involve learning new ways to share information with a wider segment of librarians and archivists in North Carolina (this web page is one example; our regional workshops are another); expanding our newsletter and issuing it regularly; and increasing our membership.


Current Officers

Chair- scarrier [at] email [dot] unc [dot] edu (Sarah Carrier), The University of North Carolina at Chapel Hill

Vice-Chair- daughertyj18 [at] ecu [dot] edu (Jennifer Daugherty), East Carolina University

Sec./Treasurer- Susan DeGuzman, Forsyth County Library

Director- k_gorman [at] uncg [dot] edu (Keith Gorman), The University of North Carolina at Greensboro

Director- SAUTERD [at] ecu [dot] edu (Dale Sauter), East Carolina University


Past Events

Title: Surf the Outer Bits: the Basics of Digital Preservation

Description: The NCLA Special Collections Round Table, in coordination with the State Archives’ Traveling Archivist Program (TAP), is sponsoring a series of webinars designed for those institutions interested in the next step of digitizing their collections. This first webinar will be an overview of basic digital preservation steps and factors to consider when planning and managing digitization projects or handling born-digital content in your collections.

WhenMonday, July 30, 2018 at 2pm. 60 minutes in duration.


Erica Titkemeyer is the Project Director and Audiovisual Conservator for the Southern Folklife Collection at Wilson Special Collections Library, coordinating both in-house audiovisual digitization and outsourcing of materials to digitization vendors. Working with Technical Services and Library Information and Technology departments, Erica also participates in the improvement of online access and digital preservation for digitized materials.

Jessica Venlet works as the Assistant University Archivist for Digital Records & Records Management at the UNC Wilson Special Collections Library. In this role, Jessica is responsible for a variety of things related to both records management and digital preservation. In particular, she leads the acquisition and management of born-digital university records. She earned a Master of Science in Information degree from the University of Michigan.



Title: Digitization Standards for Digital Collections

Description: The NCLA Special Collections Round Table, in coordination with the State Archives’ Traveling Archivist Program (TAP), is sponsoring a series of webinars designed for those institutions interested in the next step of digitizing their collections. This webinar will examine digital imaging standards and best practices for library digital collections, with emphasis on the following areas:

  • Scanning for access vs. scanning for preservation
  • Image quality and formats: compression vs. resolution
  • Proprietary vs. open formats for various types of documents
  • Brief examination of audio/video standards and best practices
  • Exceptions for "field scanning" and donated materials
  • Recommended software for institutions with smaller budgets

When: Wednesday, August 29, 2018 at 2pm. 60 minutes in duration.


David Gwynn - Associate Professor/Digital Projects Coordinator, Electronic Resources and Information Technology Department, University Libraries, The University of North Carolina at Greensboro

David Gwynn has been Digital Projects Coordinator for the UNCG University Libraries since 2009. He has led collaborative digitization projects funded by the Library Services Technology Act (LSTA), the Institute of Museum and Library Services (IMLS), and the National Endowment for the Humanities (NEH), making thousands of local history resources available online. Along with colleague Richard Cox, he was recently awarded a three-year National Historical Publications and Records Commission grant to fund the People Not Property project, which will digitize and transcribe nearly 10,000 slave deeds from across North Carolina. Gwynn received both his BA in Urban Geography and Sociology and his MLIS from UNCG. Prior to becoming a librarian, he was a freelance web designed and also worked in retail management. His work has been published in Digital Library Perspectives and The American Archivist, and he has authored book chapters on copyright issues for local history collections and on digital collections workflows.