Bylaws
ARTICLE I. NAME
The name of this organization shall be the Round Table on Special Collections of the North Carolina Library Association.
ARTICLE II. OBJECTIVES
The objectives of this organization shall be (a) to unite in this group North Carolina Library Association members from all types of libraries who work with or are interested in special collections, (b) to provide an opportunity for discussion and activity, (c) to actively promote the collection, preservation and use of historical materials, and (d) to seek to fulfill the objectives of the North Carolina Library Association.
ARTICLE III. MEMBERS
Members of the North Carolina Library Association who state a preference for this Round Table at the time of payment of the Association dues shall become members. A current North Carolina Library Association member may join the Round Table at any time upon payment of an additional fee as prescribed by the Association.
ARTICLE IV. OFFICERS
The officers of this Round Table shall be: Chairman, Chairman-Elect, who shall serve as Vice-Chairman, a Secretary-Treasurer, and two Directors. The Chairman-Elect, the Secretary-Treasurer, and the two Directors shall be elected at the regular biennial meetings and shall serve for a two-year term, or until their successors are elected and have assumed their duties.
ARTICLE V. EXECUTIVE COMMMITEE
The Executive Committee shall consist of the Chairman, Vice-Chairman, Secretary-Treasurer, the immediate past Chairman, and the two Directors. The Executive Committee shall have the general supervision of the affairs of the Round Table and shall have the power to act for the Round Table on administrative business in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.
ARTICLE VI. MEETINGS
1. The regular meeting shall beheld as a round table meeting of the biennial meeting of the North Carolina Library Association.
2. Special meetings may be called at the direction of the Chairman, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Round Table.
3. A quorum for the transaction of the business of this Round Table shall consist of 25 percent of the membership of the Round Table.
ARTICLE VII. ELECTIONS
1. The Chairman shall appoint a Committee on Nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member or members of the Round Table my present a candidate or candidates for the elective offices of this Round Table provided (1) that they notify the Chairman of the Round Table of such action, in writing, (2) that the notification by signed by 10 members of the Round Table, and (3) that the consent of the nominee has been secured and so indicated on the notification.
2. A majority vote of those attending a regular business meeting shall constitute election.
ARTICLE VIII. SPECIAL DUTIES OF OFFICERS
1. The Chairman shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Round Table on Special Collections.
2. The Chairman of the Round Table on Special Collections shall serve as an ex-officio member on all committees with the exception of the Nominating Committee. The Chairman shall serve as Chairman of the Executive Committee. The Chairman shall also represent the Round Table on the North Carolina Library Association's Executive Board.
3. New committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of the Round Table as expressed at the most recent meeting of the Round Table..
4. The Chairman-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chairman in the event of absence, death, disability or resignation of the Chairman, He shall serve as Chairman during the two years following his term as Chairman-Elect.
5. The Secretary-Treasurer shall perform the duties normally accepted for such office.
6. In the event of absence, death, disability or resignation of the Chairman and the Chairman-Elect during the interval between biennial meetings, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or members of that committee. Such appointment or appointments shall remain in force until the next regular meeting of the Round Table.
ARTICLE IX. PARLIAMENTARY AUTHORITY
1. Robert's Rules of Order , latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.
2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of teh North Carolina Library Association.
ARTICLE X. AMENDMENTS
These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Round Table; or by a mail ballot, provided that (1) the request for such action by submitted to the Executive Committee in writing and signed by 15 members of the Round Table, (2) the total number of returned ballots be not less that 25 percent of the membership of the Round Table, and (3) two-thirds of the mailed ballots returned shall be in the affirmative.
Adopted October 5, 1988
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