NCLA RASS Executive Board Meeting Minutes

Monday, July 30, 2007, 11:00 a.m., Transylvania Public Library, Brevard, NC       

Attendees:  Jonathan Farlow, Carol Keck, Ted Labosky, Mark Sanders, Mark Schumacher, Lisa Sheffield, Jeanie Welch.

Minutes and Treasurer’s Report:

The minutes of the May 7th, 2007 RASS meeting were approved as posted.

The January – June 2007 RASS treasurer’s report and the NCLA treasurer’s report for the same period were reviewed. $500 was directed to the endowment in honor of Paula, as planned.

Meeting notes:

Old Business:  

Board members discussed NCLA Conference plans: 

·         RASS will have to pay George Guidall for the luncheon.

·         Mark Sanders will bring a laptop and portable projector. Lisa will bring a portable projector, easels, markers, and charts.

·         All RASS programs will be on Thursday.

·         Jeanie said the workshop will be titled “Build a Librarian” or “Sink or Swim”. The board agreed to allow the use of the handout Jeanie distributed.

·         Jonathan noted that we still need a director for special libraries on the Board. The position is currently vacant, and RASS is actively seeking candidates for the ballot. It has been posted to the list and to NC/SLA. It was noted that the board had served before without someone in the position. Carol offered to post it to NC/SLA one more time, but the ballot will go out in mid-August whether we have a nominee for that position or not. Mark Sanders wondered if we could administer the ballot electronically. Evcryone agreed that would be easier. Jonathan will check the bylaws on this.

·         Ballot nominees were listed. See end of meeting notes.

·         George Guidall sent the contract to Jonathan the Friday before. Jonathan sent it to NCLA secretary Kim Parrott for the President to sign. The only difference between his contract and NCLA’s version is that Mr. Guidall expects payment on the day of the luncheon. Mr. Guidall also wanted to know how he would be reimbursed for expenses, and he expects to drive to Winston-Salem. Jonathan will work out the details with Diane, and he expects that she will pay Mr.Guidall the day of the luncheon.

·         Mr.Guidall will bring door prizes. The RASS Board discussed how best to handle these. It was decided that Lisa would bring Raffle tickets, which would be at everyone’s seat except RASS board members’ and the speaker’s seat.

·         Jeanie said the BLINC pre-conference would be on “Demystifying Business Reference” on Tuesday all day. It will not be held in the conference center. Jeanie will cover investing.

·         The RASS dinner will be at Carraba’s right after the Consumer Health presentation. Two weeks before, a reservation will be made for 6 pm. Lisa will invite the luncheon speaker, as customary.

·         New email addresses for Jeanie, jmwelch@uncc.edu and for Mark Sanders, SANDERSM@ecu.edu

Nominations are needed for Special Libraries Director.

The Board discussed the following ballot. Officers serve for 2 years and Directors serve for 4 years. The following offices will be on the 2007 ballot:  

New Business: 

The next meeting will be on Monday, September 17^th, at 11:00 a.m. at Davie County Public Library in Mocksville, NC.

Respectfully submitted, 

Carol Keck