Executive Board

last updated: 6/23/08
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NCLA Administrative Assistant

Background

In December 1989, a permanent NCLA administrative office, staffed by a part-time administrative assistant, was established at the State Library of North Carolina in Raleigh. The administrative assistant is an ex officio member of the Executive Board; Membership Committee; Finance Committee; and Constitution, Codes and Handbook Revision Committee.

Functions of the office (for latest updates, please see NCLA Administrative Assistant Procedures Manual)

• Sending membership renewal notices
• Receiving, deposting and accounting for all income, in accordance with NCLA Financial Procedures
• Reporting membership activity to the Treasurer
• Issuing membership cards
• Maintaining a timely and accurate computer database of membership and providing print copy to archives
• Providing printouts and mailing labels of the membership
• Handling membership inquiries
• Maintaining an NCLA publications subscription database
• Generating mailing labels for NCLA publications
• Assisting the editor in resolving subscription claims
• Attending NCLA biennial conferences and conference planning meetings as a member of the registration committee
• Assisting with mailing labels and mailing services for the conference
• Notifying major library journals of the conference
• Notifying the executive board, committee chairs, and guests of board meetings
• Attending executive board meetings
• Coordinating bulk mail services and printing for the Association
• Making available NCLA brochures, stationery, envelopes, and forms
• Assisting the President and the Vice-President with correspondence
• Maintaining an up-to-date copy of the printed NCLA Handbook
• Other duties as approved by the President and/or the Vice-President