Youth Services Section

Bylaws

Article I - Name

The name of this organization shall be the Youth Services Section of the North Carolina Library Association

Article II - Objectives

The objectives of this organization shall be:

Section 1. To bring together members of the North Carolina Library Association who are interested in promoting library and information services for children and whose organized discussions and actions will provide a broad base for leadership;

Section 2. To encourage research in this field of knowledge;

Section 3. To stimulate and to engage in the creation and exploration of informal sources and materials; and

Section 4. To help fulfill the objectives of the North Carolina Library Association. 

Article III – Members

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members. 

Article IV – Officers

The officers of this organization shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors. The Chair-Elect, the Secretary-Treasurer and the two Directors shall be elected prior to the regular biennial meeting and shall assume duties immediately following this meeting. They shall serve for a two-year term, or until their successors are secured and have assumed their duties.

Article V – Executive Committee.

The Executive Committee shall consist of the Chair, Chair-Elect, Secretary-Treasurer, Directors, Chairs of Standing Committees, a Publications Editor, and the past Chair. The immediate past Chair shall be a non-voting member. Upon request of the Chair and with the approval of the Executive Committee, the State Youth

Services Consultant may be asked to serve as a non-voting member. The Executive Committee shall have the general supervision of affairs of the Section and shall have the power to act for the Section on administrative business of the Section in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Article VI – Meetings

Section 1. The regular meeting shall be held as a section meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Section.

Section 3. A quorum for the transaction of the business of this Section shall consist of 25 percent of the members of the Section. 

Article VII – Elections

Section 1. The Chair shall appoint a Committee on Nominations who will present for each elective office the name of one candidate who has given consent to serve if elected. This slate of nominees shall be published in the Section newsletter at least four months prior to the biennial meeting. Any member or members of the Section may present a candidate or candidates for the elective offices of this Section provided that (1) they notify the Chair of the Section of such action, in writing, (2) the notification be signed by 10 members of this Section, (3) the consent of the nominee or nominees has been secured and so indicated on the notification, (4) nominating petition be received by the Chair 10 weeks prior to the biennial meeting for inclusion in the mailed ballot. A mail ballot will be sent to all members eight weeks prior to the regular biennial meeting. (5) Ballots will be mailed if and only if there is more than one candidate nominated for any given position. If there is only one candidate for a given position, no mail ballot will be sent and a vote taken by acclamation. If a mail ballot is required, it will be sent to all members eight weeks prior to the regular biennial meeting.

Section 2. A majority vote of the members responding within six weeks from the date the ballot is mailed shall constitute election.

Article VIII – Special Duties of Officers

Section 1. The Chair shall serve as Chair of the Executive Committee. The Chair shall, with the Executive Committee, appoint standing, special, and ad hoc committees and the Publications Editor and define their duties as may be necessary to carry on the work of the Section. The Chair shall serve as an ex officio member of all committees with the exception of the Committee on Nominations.

Section 2. Special committees for specific purposes may be appointed by the Executive Committee at any time and shall function until their purposes have been fulfilled or until they are no longer necessary

Section 3. The Chair-Elect, serving also as Vice-Chair, as stated above, shall accept the responsibilities and perform the duties of the Chair in the absence of the Chair. The Chair-Elect shall also serve as Program Chair. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of death or resignation of the Chair. The Chair-Elect shall serve as Chair during the two years following the term as Chair-Elect. In the event that the Chair-Elect succeeds the Chair with more than one calendar year left in their elected terms of office, the Chair-Elect shall not serve as Chair in the following biennium.

Section 4. The Secretary-Treasurer shall perform the duties normally accepted for such office and serve as Chair of the Finance Committee.

Section 5. Under the following circumstances the Executive Committee shall secure from the Committee on Nominations the name of one candidate for each office who has given consent to serve if elected: (a) if a vacancy occurs in the Chair-Elect position due to the death, resignation or elevation of same to the Chair position; or, (b) in the event of the deaths or resignations of both the Chair and the Chair-Elect. Unless a regular meeting is scheduled within two months, a mail ballot will be sent to all current members. A majority vote of those members responding within six weeks from the date the ballot is mailed shall constitute election. If a vacancy occurs in the office of Secretary-Treasurer or Director, the Executive Committee shall appoint a replacement. Such appointments shall remain in force until the next regular meeting of the Section.

ARTICLE IX. COMMITTEES

Section 1. Standing committees shall be appointed by the officers of the Section for the biennium. Chairs of all standing committees shall serve with the elected officers to make up the Executive Committee. Standing committees shall be:

Membership Committee on Nominations

Finance (Chair: Secretary-Treasurer)

Bylaws

Newsletter Program (Chair: Chair-Elect)

North Carolina Book Award Committee (Chair: Chair-Elect)

All members of committees shall be members of the Youth Services Section.

Members shall not serve as Chair of more than one standing committee at a time.

Section 2. Special and ad hoc committees shall be created and discontinued by the Executive Committee.

ARTICLE X. PARLIAMENTARY AUTHORITY

Section 1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

ARTICLE XI. AMENDMENTS

These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Section or by mail ballot, provided that (1) the Executive Committee makes such recommendation, or the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section, (2) the total number of returned ballots be not less than 25 per cent of the membership of the Section, and (3) two-thirds of the returned ballots shall be in the affirmative.