Standing Rules of the Executive Board

A. Standing Rules of the NCLA Executive Board

[Note: The following standing rules represent procedures and operations currently in effect for meetings of the NCLA Executive Board. They have been adopted by majority vote and shall remain in effect until rescinded or amended by vote of the Board. If it deems it advisable, the Board may also vote to suspend a standing rule for a specified period or for the duration of a particular meeting.]

Meetings

  1. Meetings of the North Carolina Library Association Executive Board shall be held quarterly at a time and place determined by the President.
  2. The final meeting of each biennium shall be held prior to the opening of the biennial conference and shall include incoming members of the Executive Board.

Non-Voting Attendees

  1. Chairs of NCLA committees shall be invited to attend meetings of the Executive Board and to report on the work of their committees.
  2. Meetings of the NCLA Executive Board shall be open to any member of NCLA who wishes to attend. Other guests representing state government and other organizations may be invited to each meeting at the discretion of the President.

Agenda

Issues to be brought before the Board for consideration shall be submitted to the Administrative Assistant 30 days prior to the meeting. This information is to be distributed to the Board prior to the meeting.

Reports                                                                                                                                                            

  1. Oral reports from committees, sections, and round tables shall be limited to two minutes each. A more detailed written report may be distributed at the Board meeting. [Electronic submission of reports should be sent to the NCLA webmaster five days before the meeting.]
  2. Section and committee chairs shall submit quarterly and biennial reports. Quarterly reports will be summarized by the Secretary for inclusion in the minutes of the Executive Board. The biennial reports will be printed in North Carolina Libraries.

Motions

Motions presented for vote of the Executive Board shall be provided to the Secretary in writing.

Minutes

  1. Minutes shall be distributed within 30 days of each meeting to members of the Executive Board, committee chairs, and members of the Constitution Codes, and Handbook Revision Committee.
  2. Minutes of the Executive Board meetings shall be printed [published] in North Carolina Libraries.

NCLA Handbook

  1. A copy of the NCLA Handbook shall be accessible via the NCLA website for the members of the Association.
  2. The handbook will be updated periodically to incorporate corrections and changes.