Resources and Technical Services Section

Bylaws

Article I - Name

The name of this organization shall be the Resources and Technical Services of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite North Carolina Library Association members interested in acquisitions, cataloging, classification, resources, collection development, preservation of library materials and related subjects in all types of libraries;

Section 2. To provide an opportunity for discussion and activity in resources and technical services areas; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Affiliations

Section 1. The Section shall be affiliated with the Association for Library Collections and Technical Services of the American Library Association through the Council of Regional Groups.

Article IV - Members

Any member of the North Carolina Library Association is eligible to join the Section.

Article V - Officers

Section 1. The officers of this organization shall be Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors.

Section 2. The officers shall serve for a two-year, or until their successors are elected and have assumed their duties.

Section 3. The term of office of all officers shall commence at the adjournment of the biennial meeting following their election, or if the biennial meeting cannot be held, upon their election.

Article VI – Executive Committee

Section 1. The Executive Committee shall consist of the officers of the Section, the head of each interest group affiliated with the Section, the Section editor for North Carolina Libraries, and the immediate past Chair of the Section. The immediate past Chair shall be a non-voting member.

Section 2. The Executive Committee shall have general supervision of the affairs of the Section and shall have the power on act on administrative business in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Section 3. In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee may fill such a vacancy or vacancies by the appointment of a member of the Section to fill the unexpired term. Absence from three consecutive meetings by any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

Section 4. A quorum consisting a simple majority shall be necessary to conduct business.

Article VIII - Elections

Section 1. At least 120 days prior to the biennial meeting of the Association, the Chair shall appoint a Nominating Committee. The Nominating Committee shall name one candidate for each office to be filled and submit the slate to the RTSS Executive Committee at least 45 days prior to the biennial meeting. At least 30 days prior the biennial meeting, the Executive Committee shall distribute the slate to the membership. At the biennial meeting, any member of the Section may place in nomination a candidate or candidates for the elective offices or the Section. The consent of all nominees shall have been obtained. All nominees must be members of the Section.

Section 2. The election shall take place at the regular meeting and a majority vote of those attending shall constitute election.

Article IX – Duties of Officers

Section 1. The Chair shall

(a) preside at meetings and act as liaison with the another Carolina Library Association and the American Library Association,

(b) serve an ex officio member of all committees with exception of the Nominating Committee,

(c) with the Executive Committee, appoint all committees, including standing committees, and define their duties as may be necessary to carry on the work of the Section,

(d) appoint the Section editor to North Carolina Libraries, and

(e) submit a biennial report to the Association and the Section membership.

Section 2. In the absence of the Chair, the Vice-Chair/Chair-Elect shall assume the duties of the Chair at all official meeting of the Section and Executive Committee. The Vice-Chair/Chair-Elect shall assume the duties of the Chair should that office become vacant. He shall serve as Chair during the two years following his term as Chair-Elect.

Section 3. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 4. The Directors shall perform such duties as are assigned by the Chair.

Article X – Duties of the Section Editor of North Carolina Libraries

The Section editor shall:

Section 1. Prepare and submit articles to North Carolina Libraries and to inform members of RTSS activities and programs;

Section 2. Advertise programs, grants and workshops of RTSS as directed by the Section; and

Section 3. Represent the Section in communications with the editor and editorial board of NCL, reporting such communications to the RTSS Executive Committee.

Article XI - Committees

Section 1. The powers and duties of each committee shall be determined by the Executive Committee.

Section 2. There shall be a standing committee for membership. Members of the standing committees shall be appointed for the Association biennium.

Section 3. Special committees may be established at any time (a) by the Chair of the Section, (b) by request from the membership with the approval of the Executive Committee. The life of a special committee shall be determined by the Chair with the approval of the Executive Committee.

Article XII – Interest Groups

Section 1. The Section shall sponsor interest groups on a continuing basis.

Section 2. Each interest group shall represent an aspect of resources or technical services.

Section 3. Interest groups of the Section may be organized upon application to the Chair of NCLA/RTSS, the application to be signed by 10 members of NCLA/RTSS, with approval to be by the Executive Committee of the Section.

(a) Officers of each interest group must be members of NCLA/RTSS. The head of each interest group shall be appointed by the Executive Committee and shall become a voting member of the Executive Committee of the Section.

(b) Each interest group is expected to be self-supporting. However, seed monies for programs and projects may be granted upon application to the Executive Committee of the Section. No commitment of NCLA/RTSS funds shall be made without prior Executive Committee approval.

(c) Each interest group shall submit a written report of its work during the biennium to the Chair of the Executive Committee 30 days prior to the NCLA biennium meeting.

(d) Either the Executive Committee of the Section, or the interest group may discontinue affiliation with the Section whenever either on determines that such action is appropriate. 

Article XIII – Parliamentary Authority

Section 1. Robert’s Rules of order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XIV - Amendments

Section 1. Additions or amendments may be proposed by the Executive Committee or by any group of 15 members.

Section 2. These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section or by a mail ballot. A mail ballot may be used at the discretion of the Executive Committee or by written request of 15 members of the Section submitted to the Executive Committee. The total number of returned ballots shall be not less than 25 percent of the membership of the Section, and two-thirds of the mail ballots returned shall be in the affirmative for the adoption of the amendment.