North Carolina Association of School Librarians

Bylaws

Article I - Name

The name of this organization shall be the North Carolina Association of School Librarians, a section of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be

Section 1. To unite in this group North Carolina Library Association members interested in school libraries;

Section 2. To provide an opportunity for discussion and activity; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Members

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of Association dues shall become members.

Article IV - Officers

The officers of this Section shall be a Chair, a Chair-Elect who shall serve as Vice-Chair, a Secretary, a Treasurer, and four Directors.

Article V – Executive Committee

Section 1. The Executive Committee shall consist of the Chair, Vice-Chair, Secretary, Treasurer, the four Directors, and immediate past Chair. An appointed member of Media and Technology services of the state Department of Public Instruction, the Section editor of North Carolina Libraries, the delegate to the American Association of School Librarians Affiliate Assembly, and the Editor(s) of the NCASL Bulletin shall serve as voting members.

Section 2. The Executive Committee shall have general supervision of the affairs of the Section and shall have the power to act on administrative business of the Section in the intervals between regular meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the next regular meeting.

Section 3. A quorum shall consist of six members of the executive Committee.

Article VI - Meetings

Section 1. The regular meeting shall be held as a Section meeting of the biennial meeting of the North Carolina Library Association and during the Work Conference of the Section.

Section 2. A special meeting may be called at the direction of the Chair or the Executive Committee. On written request signed by 15 members, the Executive Board of the North Carolina Library Association may direct the Secretary to call a special meeting of the Section.

Section 3. At least 30 days’ notice shall be given for special meeting, and only business mentioned in the call shall be transacted. 4.A quorum shall consist of 75 members of the Section.

Article VII - Elections

Section 1. Nominating Committee.

The Chair, with the approval of the Executive Committee, shall appoint a Nominating Committee, which shall include representatives of the various geographical areas in North Carolina, insofar as is practical. No member of the current Executive Committee may serve on the Nominating Committee.

Section 2 - Officers. The Nominating Committee shall present by November 1 of the year preceding the election the names of at least two candidates for each of the following offices: Vice-Chair/Chair-Elect, Secretary, Treasurer, and two Directors, one at large and one based on geographical location. In case the Vice-Chair/Chair-Elect is unable to assume the Chair position, the Nominating Committee shall present the names of two candidates for the office of Chair. In all cases, the consent of the nominees shall be obtained.

Section 3. Delegate to the America Association of School Librarians Affiliate Assembly. The NCASL Delegate to the AASL Affiliate Assembly shall be elected for a two-year term. The names of two candidates shall be presented for this office.

Section 4 - Notification of Membership. The list of nominees and biographical information shall be published in North Carolina Libraries and the NCASL Bulletin.

Section 5 – Ballot. Any member wishing to be placed on the ballot for any office shall obtain a minimum of 50 signatures of NCASL members and submit them to the Chair by March 1st of the year of election. The Secretary will verify the 50 signatures and notify the member that (s)he will be placed on the ballot. A ballot containing spaces for further nominations shall be prepared by the Chair of the Nominating Committee and mailed by the Association to all voting members before May 1st prior to the Section meeting at the NCLA biennial convention.

Section 6 - Voting. Ballots shall be marked and returned to the Chair of the Nominating Committee within one month after they have been mailed out. The results will be published in the summer issue of North Carolina Libraries. Candidates receiving the majority of votes shall be declared elected and shall take office at the close of the biennial meeting. In case of a tie vote the successful candidate shall be determined by lot.

Article VIII – Special Duties of Officers

Section 1. The Chair, (a) with the advice of the Executive Committee shall appoint committees, including standing committees as outlined in Article IX, (b) shall serve as ex officio member of all committees with the exception of the Nominating Committee, (c) shall serve as a delegate to the AASL Affiliate Assembly, (d) serve as chair of the Executive Committee.

Section 2. The Chair-Elect (a) shall serve as Chair of the program Committee of the Section for the biennial meeting of the North Carolina Library Association and the work Conference, (b) shall assume the responsibilities and perform the duties of the Chair in the absence of the Chair,

(c) upon to death or resignation of the chair assume the office of Chair for the remainder of the term, (d) shall serve as

Chair during the two years following his/her term as Chair-Elect.

Section 3. The Secretary shall perform the duties of such office, and shall be an ex officio member of the Membership Committee.

Section 4. The Treasurer shall perform the duties of such office, and shall be an ex officio member of the Budget Committee.

Section 5. In the event of the death, disability, or resignation of any member of the Executive Committee except Chair during the interval between the meetings of the Section, the Executive Committee shall fill such vacancy or vacancies by appointment. Such appointment or appointments shall remain in force until the next regular meeting of the Section.

Section 6. The Chair and the Delegate to the AASL Affiliate Assembly shall attend the Assembly, participate in agenda preparation, identify issues of mutual concern and benefit to the affiliate and to AASL, study proposed issues and be informed sufficiently either to participate in discussion or to raise pertinent questions, share information about AASL and the AASL Affiliate Assembly with affiliate leaders and members, seek support for AASL within the affiliate through membership recruitment and the development of resolutions, serve as liaisons to the affiliate through which AASL support could come as needed, assist in the development of regional programs, and serve on Affiliate Assembly committees when appointed by the Chair of the Affiliate Assembly.

Article IX - Committees

Section 1. The powers and duties of each committee shall be determined by the Executive Committee and defined in written form. One or more copies of the powers and duties of a committee shall be given to the chair of each committee at the beginning of his/her term.

Section 2. Standing Committees. The members of the standing committees shall be appointed for the North Carolina Library Association biennium. The standing committees shall include the following:

  • Archives
  • Awards and Scholarships
  • Battle of the Books
  • Budget
  • Legislative
  • Membership
  • Nominating
  • N. C. Book Award
  • Program – NCLA Biennial Meeting and Work Conference Publications Research Grants
  • School Library Media Day

Section 3. Special Committees. Special committees may be established at any time by the Chair or by request of the membership with the approval of the Executive Committee. The life of a special committee shall be determined by the Chair with the approval of the Executive Committee.

Article X – Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XI - Amendments

Section 1. These rules may be amended by the two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Section; or by a mail ballot, provided that (a) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the membership of the Section, (b) two-thirds of the mail ballots returned shall be in the affirmative.

Section 2. Amendments are subject to the approval of the Executive Board of the North Carolina Library Association.