Government Resources Section

Constitution and Bylaws

ARTICLE I. NAME

The name of this organization shall be the Government Resources Section of the North Carolina Library Association.

ARTICLE II. PURPOSE

The purpose of the Government Resources Section of the North Carolina Library Association shall be

1. to promote state-wide cooperation among library employees working with all types of government documents

2. to provide opportunities for continuing education and idea sharing

3. to support all levels of government in making their public documents readily available to all types of libraries, and

4. to seek to fulfill the objectives of the North Carolina Library Association.

ARTICLE III. MEMBERSHIP

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

ARTICLE IV. ORGANIZATION

1. The election of officers for the Government Resources Section of the North Carolina Library Association shall be the first order of business at the annual meeting.

2. The elected officers of this Section shall be Chairperson, Vice-Chairperson, who shall serve as Chairperson-Elect; and Secretary/Treasurer.

3. Duties of Officers:

a. Chairperson.

The Chairperson shall serve two years and preside over annual meetings of the Section, and over meetings of the Executive Committee.

The Chairperson shall appoint necessary committees and coordinate their activities.

The Chairperson can serve as an ex officio member on all committees with the exception of the Nominating Committee.

The Chairperson shall serve as Chairperson of the Executive Committee.

b. Vice-Chairperson and Chairperson Elect.

The Vice-Chairperson and Chairperson-Elect shall serve two years.

The Vice-Chairperson shall serve as the Program Committee Chairperson.

c. Secretary/Treasurer

The Secretary/treasurer shall serve for two years.

The Secretary/Treasurer will keep the minutes of the organization and of the Executive Committee and be responsible for maintaining a brief record of finances.

Registration fees for workshops and meetings shall be directed through the Secretary/Treasurer to the North Carolina Library Association Treasurer. Payment of expenses shall be handled similarly.

d. Vacancies

An office is considered vacant in the event of absence, death, disability, or resignation of the incumbent.

In case of vacancy in the Office of Chairperson, the Vice-Chairperson assumes the responsibilities of the office for the unexpired term and continues the program-planning work of the Vice-Chairperson until a new Vice-Chairperson has been appointed.

The Executive Committee then appoints a member to fill the unexpired term of the Vice-Chairperson and the subsequent term of Chairperson.

The Executive Committee appoints members to serve the unexpired term of any other office or position.

4. Committees

a. All committees shall be composed of members in good standing of the organization, who shall serve until their successors have been appointed, or until the committee is dissolved.

b. Special Committees, including but not limited to: Membership, Nominating, Website, shall be appointed by the Chairperson, as needed, or upon request of the Executive Committee.

The Chairperson shall appoint Special Committee Chairpersons while committee members are to be appointed by the respective Committee Chairperson.

c. Program and Executive are Standing Committees.

The Program Committee plans programs for the two year term of the Vice-Chairperson.

The Executive Committee shall consist of the elected officers, the immediate past Chairperson, the Web Manager, the Federal Regional Depository Librarian and the State Documents Clearinghouse Coordinator, if they are not already elected officials.

ARTICLE V. MEETINGS

1. The Government Resources Section of the North Carolina Library Association will meet at least annually at a time and place set by the Program Committee.

2. The Executive Committee shall meet at least once a year. Additional meetings, for any subset of the Section, or the Section as a whole may be called as necessary by the Executive Committee.

ARTICLE VI. ELECTIONS

1. Any member or members of the Section may present candidate or candidates for the elective offices of this Section provided (a) that they notify the Chairperson of the Section, and (b) that consent of the nominee has been secured and so indicated in the conversation with and/or in the writing to the Chairperson of the Section.

2. A majority vote of the Section members either attending and voting at the annual meeting or submitting proxy votes in advance of the annual meeting to any member of the Executive Board shall constitute an election.

ARTICLE VII. PARLIAMENTARY AUTHORITY/SECTION GUIDELINES

1. Parliamentary authority for this Section shall be Robert's Rules of Order, latest edition.

2. Any officer, and/or member(s) of the Executive Committee may take notice of and follow any of the Section Guidelines, as appropriate. The Section Guidelines are the collected information, either in a tangible notebook and/or on the Section website, passed on from incumbent to incoming officer.

ARTICLE VIII. AMENDMENTS

1. Amendments to these bylaws may be proposed in writing by any member of the organization.

2. Proposals shall be sent to the Executive Committee for consideration and approval. The Executive Committee will seek the necessary North Carolina Library Association (NCLA) Executive Board approval.

3. Notice of the proposed revision must be sent to members at least 30 days prior to the annual meeting.

4. A majority vote of the Section members either attending and voting at the annual meeting or submitting proxy votes in advance of the annual meeting to any member of the Executive Committee is required for passage of the revision.

Adopted October 13, 1989; revised July 1995, November 2004 and October 2007.