NCLA Constitution

Article I – Name

This organization shall be called the North Carolina Library Association.

Article II - Mission

The mission of the North Carolina Library Association shall be to promote libraries, library and information services, and librarianship; and to champion intellectual freedom and literacy programs.

Article III - Goals

The Association shall pursue the following goals:

Section 1. To provide a forum for discussing library­ related issues;

Section 2. To promote research and publication related to library and information science;

Section 3. To provide opportunities for the professional growth of library personnel;

Section 4. To support both formal and informal networks of libraries and librarians;

Section 5. To identify and help resolve special concerns of minorities and women in the profession.

Article IV - Membership

Membership in the North Carolina Library Association shall consist of five classes: individual membership, institutional membership, contributing membership, honorary membership, and life membership. Only individual and life members shall have voting privileges.

Section 1 - Individual. Any person who is or has been officially connected with any library in a professional, paraprofessional, or clerical capacity, or any member of a library's governing or advisory body, or any student in a school of library and information science may, upon payment of dues, be entitled to individual membership as stated by the Bylaws and will have the right to vote.

Section 2 -  Institutional. Any institution may become an institutional member upon payment of dues.

Section 3 - Contributing. Any individual, firm or organization may, upon payment of dues, be entitled to contributing membership as stated in the Bylaws.

Section 4 - Honorary. The Membership Committee may recommend to the Executive Board for honorary, non­voting membership non-librarians who have made unusual contributions to library services. Such nominees may be elected by the Executive Board.

Section 5 - Life. The Membership Committee may recommend to the Executive Board for life membership, with voting privileges, persons who are no longer actively engaged in library work. Such nominees may be elected by the Executive Board.

Article V - Officers

The officers of the Association shall be a President; a Vice ­President, who shall be the President­-Elect; a Secretary; a Treasurer; a Treasurer-Elect; and four Regional Directors.

Article VI – Executive Board

Section 1. The officers of the Association, the past President, the representative of the Association to the American Library Association Council, the North Carolina member of the Executive Board of the Southeastern Library Association, the editor of North Carolina Libraries the chair of each section, and others as stipulated in the Association’s bylaws shall constitute the Executive Board. A parliamentarian may be appointed by the President as a non-­voting member. The Executive Assistant shall serve as a non-voting ex officio member.

Section 2. Members of the Executive Board shall serve until their successors take office.

Section 3. The President of the Association shall be the chair of the Executive Board.

Section 4. The Executive Board shall have the following powers and duties:

  • To consider and develop plans for the general work of the Association;
  • To appoint in case of a vacancy in any office a member from the
  • Association to fill the unexpired term until the next regular election;
  • To transact the business of the Association within the limits of a budget system.

Section 5.  Business of the Association may also be transacted by the Executive Board through correspondence, provided that the proposed action be submitted in writing by the President to the members of the Executive Board, and that it be approved by a quorum of the Board.

Section 6. The Executive Board shall act for the Association in intervals between meetings, make arrangements for the biennial meeting, and authorize the organization of sections by specialized interests within the Association.

Section 7. The Executive Board shall have the authority to appoint an Executive Assistant and to determine the responsibilities and remuneration of the position.

Section 8. The Executive Board shall direct and provide for the publications of the Association and may have power to contract for such publications as may seem desirable for furthering the interests of the Association.

Section 9. The Executive Board shall nominate an individual who has been selected by the Public Library Section to be named by the Governor to serve, with the chair of the Public  Library Section and the chair of the North Carolina Public Library Trustees Association, as a member of the Public Librarian Certification Commission as required by the General Statutes of North Carolina (G.S.143B­68).

Section 10. A majority of the voting members of the Executive Board shall constitute a quorum.

Article VII. Executive Committee

Section 1. The elected officers of the Association (President, Vice-President/President-Elect, Secretary, Treasurer, Treasurer Elect, and the two Directors) shall constitute the Executive Committee.

Section 2. The President of the Association shall be the chair of the Executive Committee.

Section 3. The Executive Committee shall have the following powers and duties:

a. To meet upon call of the President to act on matters of business which in the judgment of the President cannot be held until the next scheduled meeting of the Executive Board.

b. To record its decisions and actions and transmit them to the Executive Board for its review and affirmation within 14 days or at the next meeting of the Executive Board, whichever comes first.

Article VIII - Finances

Section 1. The Executive Board shall approve all encumbrances (any claims on property) and expenditures of Association funds, but may delegate to the President authority to approve encumbrances and expenditures.

Section 2. The Executive Board shall administer the business affairs of the Association, and it shall have power in the intervals between meetings of the Association to act on all matters on which a majority of the members reach agreement.

Section 3. The finances of the Association shall be handled under a budget system.

Section 4. Funds shall be available to the President or the President's representative toward attending meetings to represent the Association. These funds must be included in the budget and approved by the Executive Board.

Section 5. Funds shall be available to the Executive Board to administer the affairs of the Association.

Section 6. No officer, committee, or member of the Association shall receive any funds or incur any expense for the Association not provided for in the Constitution unless authorized in writing by the President; nor shall the Treasurer or other authorized person make any payment except for expenditures which have been so approved.

Section 7. There shall be annual audit of all accounts.

Article IX - Affiliations

Section 1. The North Carolina Library Association shall hold chapter membership in the American Library Association and shall elect a representative to the ALA Council as provided in the ALA Constitution and Bylaws

Section 2. The North Carolina Library Association shall be a member of the Southeastern Library Association and shall elect its representative to the SELA Executive Board as provided in the Constitution of the Southeastern Library Association.

Section 3. The Executive Board of the North Carolina Library Association shall be empowered to enter into other affiliations as deemed beneficial to the Association.

Article X – Sections

Section 1. Sections of the Association may be organized by application, signed by 100 voting members of the Association, and approved by the Executive Board.

Section 2. Each section shall represent a type of library or field of activity clearly distinct from that of other sections.

Section 3. The officers of the sections shall be elected by the membership of the section. They shall be responsible for the program meetings and any other business of the section.

Section 4. The President of the Association may appoint officers if the section fails to elect officers.

Section 5. With the permission of the Executive Board, sections may charge fees for their purposes. Funds received will be earmarked and used at the discretion of the officers of the section.

Section 6. The Executive Board may discontinue a section when in its opinion the usefulness of that section has ceased, except that in the case of a section that is still active the affirmative vote of a majority of members is required prior to the Executive Board's action.

Article XI - Committees

The President, with the advice of the Executive Board, shall appoint committee chairs and suggest other members except as otherwise provided. The President shall be an ex officio member of each committee with the exception of the Committee on Nominations.

Section 1. Standing Committees. The Executive Board may establish standing committees to perform the continuing functions of the Association. Standing committees shall report to the Executive Board.

Section 2. Special Committees. Special committees for specific purposes may be appointed at any time by the President.

a. The Committee on Nominations, to be appointed by the Past President each biennium, shall be considered a special committee. The chair is the Past-President.

Special committees shall function until their purposes have been fulfilled.

Article XII - Meetings

Section 1. There shall be a biennial meeting of the Association at such place and time as shall have been decided upon by the Executive Board.

Section 2. Special meetings of the Association may be called by the President, by a quorum of the Executive Board, or on request of 50 members of the Association.

Section 3. At least 30 days' notice shall be given for special meetings, and only business mentioned in the call shall be transacted.

Section 4. Meetings of the Executive Board shall be held upon the call of the President, or at the request of a quorum of the members of the Executive Board.

Section 5. There shall be a minimum of four meetings of the Executive Board during the biennium.

Section 6. One hundred voting members, representing at least 10 institutions, shall constitute a quorum of the North Carolina Library Association.

Article  XIII – Non Profit Status

The North Carolina Library Association is not operated for profit. No profit shall inure to the benefit of any individual connected with the organization except in consideration for services rendered.

In the event of the dissolution of the organization, its assets would be conveyed to one or more types of organizations and institutions as set forth in NC G.S. 105-164.14. The Executive Board will vote as to which organization (s) will receive the assets. The vote must be a 2/3 affirmative vote. Entities eligible will be one or more non-profit educational, professional, or library entities.

ARTICLE XIV. AMENDMENTS

Amendments to the Constitution may be voted on only when a quorum of the Association is present, and shall require a two­-thirds vote of the members present. Notice of the proposed changes in the Constitution shall be mailed to the membership at least 30 days prior to the meeting at which a vote is to be taken on the proposed changes.