Administrative Office

Background

In December 1989, a permanent NCLA administrative office, staffed by an administrative assistant, was established at the State Library of North Carolina in Raleigh. The administrative assistant is an ex officio member of the Executive Board; Membership Committee; Finance Committee; and Constitution, Codes and Handbook Revision Committee.

Functions of the Office

  • Sending membership renewal notices year round
  • Collecting, crediting, and depositing checks for dues
  • Reporting membership activity to the Treasurer
  • Issuing membership cards
  • Maintaining a computer database of membership
  • Providing printouts and mailing labels of the membership
  • Handling membership inquiries and complaints
  • Maintaining a North Carolina Libraries subscription database
  • Printing mailing labels for North Carolina Libraries
  • Assisting the editor in resolving subscription complaints
  • Attending NCLA biennial conferences
  • Assisting with mailing labels and mailing services for the conference
  • Notifying major library journals of the conference
  • Notifying the executive board, committee chairs, and guests of board meetings
  • Attending board meetings
  • Coordinating bulk mail services and printing for the Association
  • Making available NCLA brochures, stationery, envelopes, and forms
  • Assisting the President and Vice-President with correspondence
  • Receiving, depositing and accounting for all income, in accordance with NCLA Financial Procedures
  • Receiving requests for expenditures, and forwarding them to the treasurer for payment.
  • Maintaining an up-to-date copy of the NCLA Handbook
  • Other duties as approved by the President and/or Vice-President

Contact Information

Mailing address:

North Carolina Library Association
1841 Capital Blvd.
Raleigh, NC 27604
Telephone: 919.839.62152
Fax: 888.977.3143
E-mail: nclaonline [at] gmail [dot] com