NMRT Bylaws

ARTICLE 1. NAME

The name of this organization shall be the New Members Round Table, a
round table of the North Carolina Library Association.

ARTICLE II. OBJECTIVES

The objectives of this organization shall be
(a) to help individual members to orient themselves in the profession
of librarianship,
(b) to encourage their membership and participation in professional
organizations on national, state and local levels,
(c) to promote within its membership a greater feeling of
responsibility for the development of library service and
librarianship, and
(d) to promote libraries and library service in North Carolina.

ARTICLE III. MEMBERS

Individuals joining the North Carolina Library Association for the
first time will receive free membership in the New Members Roundtable
for each of the first two years of paid membership in the Association.
In addition, individual membership shall be open to any other member
of the North Carolina Library Association who has been a member for
more than two years and ten or fewer years, and who states a
preference for this Roundtable at the time of payment of Association
dues.

ARTICLES IV. OFFICERS

Section 1. The officers of this organization shall be Chairperson,
Chairperson-Elect, who shall serve as Vice-Chairperson, a Secretary,
Treasurer, two Directors, and the NCLA member of the American Library
Association, New Members Round Table Affiliates Council, who shall be
appointed by the Chairperson, all of whom shall be members in good
standing of the Round Table.

Section 2. The Chairperson-Elect, Secretary, Treasurer, and two
Directors shall be elected prior to the biennial meeting and shall
serve for a two-year term, or until their successors are elected.

Section 3. The Executive Board can elect for the Secretary and
Treasurer positions to be held by the same person.  If these positions
are combined, the person filling this position will still count as one
person for voting purposes.

Section 4. The Executive Board will choose one of its members to
represent NMRT on the membership committee.

ARTICLE V. EXECUTIVE BOARD

Section 1. The Executive Board shall consist of the Chairperson,
Chairperson-Elect, Secretary, Treasurer, two Directors, ALA/NMRT
Affiliates Council Representative, immediate past Chairperson, and the
chairpersons of the standing committees. Each member of the Board
shall have one vote.

Section 2. The Executive Board shall exercise general supervision of
the affairs of the Round Table and shall have the power to act on its
administrative business in the intervals between biennial meetings.
The Board shall be subject to the orders of the Round Table and none
of its acts shall conflict with action taken by the Round Table.

Section 3. A quorum shall consist of a majority of the Executive Board.

Section 4. The Executive Board may create and dissolve committees,
provided such action is not contrary to the wishes of the membership
as expressed at the most recent meeting of the Round Table.

ARTICLE VI. COMMITTEES

Section 1. All committees shall be composed of members in good
standing of NCLA/NMRT. They shall serve until their successors have
taken office, or until the committee is dissolved.

Section 2. Chairpersons of the standing committees shall be appointed
for two-year terms by the Chairperson unless otherwise directed.
Standing Committees of the Round Table members shall be appointed for
two years by the NMRT Chairperson in consultation with the committee
chairpersons. Chairpersons may be appointed only with the approval of
the Executive Board.

Section 3. Standing committees shall be Conference/Workshop planning,
Nominating, Students to NCLA, and Mentoring Program.

Section 4. Special committees shall be created by the Chairperson as
needed or upon the request of the Executive Board. Unless otherwise
directed, the Chairperson shall appoint the chairperson of each
special committee, and in consultation with the chairperson shall
appoint the members of each committee. Special committees shall exist
for two years. Special committees may continue if approved by the
Executive Board.

Section 5. Committees shall maintain records of their proceedings and
shall report on their activities at the biennial meeting, and at such
other times as they may be directed to do so by the Chairperson.

ARTICLE VII. MEETINGS

Section 1. The regular meeting shall be held as a Round Table meeting
during the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the
Chairperson or the Executive Board, or upon written request signed by
15 members and mailed to the Executive Board. At least 30 days' notice
shall be given for special meetings, and only business mentioned in
the call shall be transacted.

Section 3. A quorum shall consist of 25 percent of the membership.

ARTICLE VIII. ELECTIONS

Section 1. The Chairperson shall appoint a Nominating Committee, which
will present the names of members in good standing as candidates for
each elective office, consent being secured from the nominees. A
member(s) of the Round Table may present candidates(s) for the
elective offices provided (1) that they notify the Chairperson of such
action, in writing, (2) that the notification be signed by 10 members
of the Round Table, and (3) that the consent. of the nominee's) has
been secured and so indicated on the notification.

Section 2. Six weeks prior to the biennial meeting ballots will be
sent to all members in good standing. All officers shall be elected by
a majority vote of all returned ballots. The results shall be
announced at the next biennial meeting. Their term of office shall
begin at the close of that meeting.

Section 3. Should the office of Chairperson-Elect become vacant for
any reason, the Executive Board shall issue a ballot to the membership
to fill the position, nominees having been secured and presented as
prescribed in Section 1. Write-in nominations shall be in order on the
ballots. Vacancies in the office of Secretary or Treasurer shall be
filled by the appointment of the Executive Board.

ARTICLE IX. DUTIES OF OFFICERS

Section 1. The Chairperson shall, with the Executive Board, appoint
and dissolve such committees and define their duties as may be
necessary to carry on the work of the Round Table; serve as ex officio
member on all committees except the Nominating Committee, and chair
the Executive Board; represent the Round Table at meetings of the
North Carolina Library Association; make sure that orders/resolutions
of the general membership and the Executive Board are carried into
effect; and perform the duties of the office prescribed by these
bylaws and by the parliamentary authority adopted by the Round Table.

Section 2. The Chairperson-Elect shall arrange for the NCLA Conference
NMRT program; call and then chair meetings of the Executive Board in
the absence of the Chairperson; and perform the duties of the office.
In the event of the resignation or death of the Chairperson, the
Chairperson-Elect shall serve as Chairperson for the remainder of the
unexpired term of the Chairperson, and his/her own term as
Chairperson.

Section 3. The Secretary shall submit copies of appropriate papers and
reports to the Archives Committee; and perform the duties of the
office, including compiling and distributing minutes of the Executive
Board, representing the Round Table at Membership Committee meetings.

Section 4. The ALA/NMRT Affiliates Council Representative shall attend
NMRT Affiliates Council meetings at ALA Annual and Midwinter
Conferences, and perform the duties of the office.

Section 5. One Director of the Executive Board shall be appointed by
the Chairperson as Director of Publicity. The Director of Publicity
shall contact NMRT and NCLA members about NMRT programming.  The
Director of Publicity shall sit as an ex officio member of the
Standing Committee on Students to NCLA; and give advice and counsel to
these committees as necessary.

Section 6. One Director of the Executive Board shall be appointed by
the Chairperson as Director of Programming. The Director of
Programming shall sit as an ex officio member of the Standing
Committees on Conference/Workshop Activities and Mentoring; and give
advice and counsel to these committees as necessary.

ARTICLE X. PARLIAMENTARY AUTHORITY

Section 1. The rules contained in latest edition of Robert's Rules of
Order shall govern the Round Table in all cases to which they are
applicable and in which they are not inconsistent with these bylaws
and any standing rules of order the Round Table may adopt.

Section 2. Nothing in these bylaws shall conflict with the
Constitution and Bylaws of the North Carolina Library Association.

ARTICLE XI. AMENDMENTS

These rules may be amended by a two-thirds vote of the members present
at a meeting called in accordance with the bylaws of this Round Table.
They may also be amended by a ballot, provided that l) the request for
such action be submitted to the Executive Board in writing and signed
by 15 members of the Round Table, (2) the total number of returned
ballots be not less than 25 percent of the membership of the Round
Table, and (3) two-thirds of the mailed ballots returned shall be in
the affirmative.

STANDING RULES
1. The Executive Board shall publish a copy of the Bylaws and Standing
Rules where they can be accessed by each new member.

2. The Nominating Committee shall present at least two nominees for
each elective office, if possible.

3. Elections shall precede each biennial meeting.

4. Membership is open to all NCLA members.

Last updated on Sept 21st, 2009.