THE DOCKET

Newsletter of the Documents Section of the North Carolina Library Association

• MESSAGE FROM THE CHAIR

• CANDIDATES FOR OFFICES

• FALL 2004 DOCUMENTS WORKSHOP

• NATIONAL TRIAL OF GOVERNMENT INFORMATION CHAT PROGRAM

• D.C. DEPOSITORY CONFERENCES

• LUNCHEON TIME SET ASIDE FOR REGIONALS AND SELECTIVES AT THE DLC

• WORKSHOP IDEAS

• PEOPLE, EVENTS & IMPORTANT INFORMATION

• NCLA DOCUMENTS SECTION EXECUTIVE BOARD 2004

MESSAGE FROM THE CHAIR

The Program in Charlotte
Mark your calendars -- the countdown to NCLA/SELA has begun. Vice-Chair/Chair Elect Beth L. Rowe is finalizing plans for our section's program in Charlotte, on Nov.12 at 10:30 a.m. The panel program is "Part Two" of a two-part series on collection development issues in documents, begun at our May workshop at McKimmon. At the upcoming November program we will have an opportunity to hear from some of our colleagues from the Charlotte area and western NC.

The Annual Business Meeting
Following the program on November 12 we will have our annual business meeting. At this important meeting we will vote on the proposed section name change (to "Government Resources Section"). The change was approved at the NCLA Executive Board meeting on April 16, 2004, but it is not an official change until the members present at the annual meeting take a vote. An additional proposed by-laws change is eliminating the Docs representative to North Carolina Libraries (it is no longer required by North Carolina Libraries). Also at the annual meeting we will vote on a proposed slate of candidates to serve as officers for the next two years. We are talking with several excellent potential candidates and expect to present a fine slate for approval in Charlotte. [see below]

So watch your snail mail....
Any kind of by-laws change requires written notification of the current membership 30 days in advance of the vote on Nov.12, so the details and exact wording of the by-laws changes, as well as the slate of officers, will come to the membership in the mail. I will follow up the mailing with an e-mail to be sure everyone received a copy.

See you in Charlotte --
Bryna Coonin Chair, NCLA Documents Section

CANDIDATES FOR OFFICES

The election of officers will take place at the annual business meeting of the Documents Section. The meeting will follow the program on Friday, November 12, 2004, in Charlotte at the NCLA/SELA Conference (see below).

For Vice-Chair/Chair-Elect: Beth Kaylor, UNC-Wilmington.

For Secretary/Treasurer: Dianne Ford, Elon University.

FALL WORKSHOP 2004
For those who missed the May 2004 Documents Workshop in Raleigh, our Fall Program continues the Collection Development focus. A new set of panelists will discuss collection development in Charlotte at the NCLA/SELA Conference. The November program panelists include: John P. Abbott, Collection Development Coordinator at Appalachian State University; Mimi Curlee, Federal Documents Librarian at the Public Library of Charlotte & Mecklenburg County; Frank Molinek, Head of Government Information and Science Librarian at Davidson College; Marilyn Schuster, Local Documents Librarian, and Lois Stickell, Government Documents and History Librarian, both at the University of North Carolina at Charlotte. Our panelists are library degree holders from Florida State University, Indiana University, University of North Carolina at Chapel Hill and the University of South Carolina, collectively representing over 35 year years in librarianship. The program is slated for Friday, November 12, 2004 from 10:30am - 11:45pm. The Documents Section Business Meeting will take place right after the program. Please mark your calendars and join us!
--Beth L. Rowe, UNC Chapel Hill

NATIONAL TRIAL OF GOVERNMENT INFORMATION CHAT PROGRAM
OCLC, QuestionPoint, and about 35 institutions across the United States are joining in a 6 month virtual reference (chat) trial offered to patrons seeking government information. According to the Project Manager, John Shuler at University of Illinois at Chicago, the 35 institutions comprise 12 State Libraries, 19 University Libraries, 3 Public Libraries, and 1 Federal agency, with about 120 individuals participating. In North Carolina, Documents staff members from both East Carolina University and the University of North Carolina at Chapel Hill are participating in the pilot, which begins November 1, 2004.
--Beth L. Rowe, UNC Chapel Hill

D.C. DEPOSITORY CONFERENCES

The Government Printing Office, GPO, is sponsoring a Regionals Depository Meeting just before the Fall Depository Library Conference in Washington, D.C. The Regionals meeting begins Thursday, October 14, 2004 and ends Saturday, October 16, 2004. The Fall Depository Library Conference begins on Sunday, October 17, and ends on Wednesday, October 20th. Please note that the Sunday meetings begin in the morning, and not the afternoon as in the past. See the Agenda for the Fall Depository Library Conference,. Also please note that the Agenda includes a program by University of North Carolina at Charlotte Librarian, Lois Stickell. Lois is part of a panel titled "Ambassadors to Academia: Promoting Government Information Through Teaching in the College Community".
--Beth L. Rowe, UNC Chapel Hill

LUNCHEON TIME SET ASIDE FOR REGIONALS AND SELECTIVES AT DLC
GPO built luncheon time into the Fall Depository Library Conference on Monday, October 18th, 2004 from 11:30am to 1:30pm. Although former Regional Librarian, Ridley Kessler's position is still vacant, if any staff from North Carolina libraries who are attending the Conference want to get together and meet, please e-mail Beth L. Rowe at rowe@refstaff.lib.unc.edu. Both Beth and Antoinette Satterfield from the University of North Carolina at Chapel Hill are attending the Conference and would love to lunch with our North Carolina neighbors.
--Beth L. Rowe, UNC Chapel Hill

WORKSHOP IDEAS
Please let your NCLA Documents Section Officers know what types of future programs/workshops you are interested in seeing. Also, let us know if you are interested in attending/participating in workshops outside of the Fall Program and Spring Workshop timeframes. Currently, the Documents Section and the new NCLA Business Librarianship in North Carolina Section (BLINC) are contemplating a combined workshop dealing in part with Geographic Information Systems (GIS). Also, requests have been made for more Census training, particularly an update on the American Community Survey project. Do these potential programs sound interesting? Are there other topics of interest? Please let us know: Chair - Byrna Coonin at cooninb@mail.ecu.edu and Vice Chair/Chair Elect - Beth L. Rowe at rowe@refstaff.lib.unc.edu.
--Beth L. Rowe, UNC Chapel Hill

PEOPLE, EVENTS & IMPORTANT INFORMATION

Deborah Jeffries became the new Documents and Serials Assistant at Elon University in August.
--Dianne Ford, Elon University

NCLA DOCUMENTS SECTION EXECUTIVE BOARD 2004

Chair
Bryna Coonin
East Carolina University
252-328-0431
cooninb@mail.ecu.edu