Administrative Office

Background

In December 1989, a permanent NCLA administrative office, staffed by a part-time administrative assistant, was established at the State Library of North Carolina in Raleigh. The administrative assistant is an ex officio member of the Executive Board; Membership Committee; Finance Committee; and Constitution, Codes and Handbook Revision Committee.

Functions of the Office

• Sending membership renewal notices year round
• Collecting, crediting, and depositing checks for dues
• Reporting membership activity to the Treasurer
• Issuing membership cards
• Maintaining a computer database of membership
• Providing printouts and mailing labels of the membership
• Handling membership inquiries and complaints
• Maintaining a North Carolina Libraries subscription database
• Printing mailing labels for North Carolina Libraries
• Assisting the editor in resolving subscription complaints
• Attending NCLA biennial conferences
• Assisting with mailing labels and mailing services for the conference
• Notifying major library journals of the conference
• Notifying the executive board, committee chairs, and guests of board meetings
• Attending board meetings
• Coordinating bulk mail services and printing for the Association
• Making available NCLA brochures, stationery, envelopes, and forms
• Assisting the President and Vice-President with correspondence
• Receiving, depositing and accounting for all income, in accordance with NCLA Financial Procedures
• Receiving requests for expenditures, and forwarding them to the treasurer for payment.
• Maintaining an up-to-date copy of the NCLA Handbook
• Other duties as approved by the President and/or Vice-President

Contact Information

Mailing address:

North Carolina Library Association

c/o State Library of North Carolina

1811 Capitol Blvd.

Raleigh, NC 27604

Telephone: 919.839.NCLA (919.839.6252)

Fax: 919.839.6253

E-mail: nclaonline at gmail.com