RULES AND REGULATIONS GOVERNING ALL EXHIBITS AND EXHIBITORS

WARNING: THESE RULES AND THE SCHEDULE INCLUDED MAY BE SUBJECT TO SLIGHT CHANGES UNTIL JUNE.

CONFERENCE DATES: Sept. 20-23, 2005
LOCATION: Benton Convention Center, 301 West Fifth Street, Winston-Salem, NC 27102

EXHIBITS CHAIR: Steve Kelley

Z. Smith Reynolds Library

Wake Forest University

P.O. Box 7777

Winston-Salem, NC 27109

Phone: 336-758-5245 Fax: 336-758-4652

Email: nclaexhibits2005@wfu.edu

EXHIBIT HOURS:

Tuesday, Sept. 20	1-5 pm	Exhibitor set-up
Wednesday, Sept. 21	8 am-11:30 am	Exhibitor set-up

ALL EXHIBIT SET-UP SHOULD BE COMPLETED BY 11:30 am, Wednesday, September 21.

Wednesday, Sept. 21	11:30 am	Ribbon-cutting
	11:45 am-6:00 pm	Exhibits open
	5-6:00 pm	Exhibits reception
Thursday, Sept. 22	9 am-5 pm	Exhibits open
Friday, Sept. 23	9 am-noon	Exhibits open
	12-4:30 pm	Exhibits break-down

NOTE: No dismantling or packing of exhibits may begin prior to Noon on September 23.

DESCRIPTION OF SPACE: Booths are 10' x 10' consisting of the following:

8' high back drape and 3' high side dividers
6' draped table (per booth)
2 upholstered chairs
Wastebasket
Booth I.D. sign

Any two or more adjacent booths may be rented to provide a double or larger booth.

BOOTH ASSIGNMENT: Booths will be assigned on a first-received, first-reserved basis. All applications must be accompanied by full payment. No cancellations after August 1, 2005.

SHIPPING INSTRUCTIONS: Our show decorator (we have yet to settle on a firm) will handle shipping, receiving and drayage. Information regarding this will be sent in your confirmed Exhibitor packet.

AVAILABLE EXTRAS: Extra furnishings may be ordered from our show decorator. Further information will be sent in your confirmed Exhibitor packet.

INTERNET ACCESS FOR COMPUTERS: The Benton Convention Center can provide a range of internet access services (ethernet, T-1, or dial-up) for exhibitors. Service order forms will be included in your confirmed Exhibitor kit.

SECURITY: A security guard will be present in the exhibit area when the exhibits are closed.

SUBLETTING EXHIBIT SPACE: No Exhibit space may be sublet without written permission of the Exhibits Chair.

LIABILITY: The North Carolina Library Association and the Benton Convention Center will not be responsible for the safety of exhibits from theft, fire, or other causes, although the exhibit area will be closed when not open to registrants. The exhibitor assumes responsibility for injury or damage to persons or property occurring within the exhibit space assigned to each exhibitor in accordance with the terms of this agreement.

CARE OF BUILDING AND EQUIPMENT: Exhibitors or their agents shall not injure or deface the walls and floors of the building or the booths. If any damage occurs, the exhibitor is liable to the Benton Convention Center. Signs must be attached to draperies surrounding the booths, or to table covers.

CHARACTER OF EXHIBITS: The Exhibits Chair reserves the right to decline any exhibit or part of an exhibit if it is deemed unsuitable.

PARKING: For a fee, parking is available adjacent to the Benton Convention Center.

LISTING IN THE PROGRAM: To be listed in the official conference program, exhibitors must be registered before August 1, 2005.

ADVERTISING IN THE PROGRAM: To place an advertisement in the conference program, contact Robert Burgin at rburgin@mindspring.com. Ad copy must be submitted before July 1, 2005.

NATURE OF CONTRACTUAL AGREEMENT: The provisions set forth in this document shall be binding upon exhibitors who make application, pay fees and are assigned space.