RULES AND REGULATIONS GOVERNING ALL EXHIBITS AND EXHIBITORS
CONFERENCE DATES:
Sept. 23-26, 2003
LOCATION: M.C. Benton, Jr. Convention & Civic Center, 301
W. 5th Street, Winston-Salem, NC 27101
EXHIBITS CHAIR: John Abbott
| Belk Library, ASU Box 32026 |
| Appalachian State University |
| Boone, NC 28608-2026 |
| Phone: 828-262-2821 Fax: 828-262-3001 |
| Email: abbottjp@appstate.edu |
EXHIBIT HOURS:
| Tuesday, Sept. 23 | 1-5 pm | Exhibitor set-up |
| Wednesday, Sept. 24 | 8 am-Noon | Exhibitor set-up |
ALL EXHIBIT SET-UP SHOULD BE COMPLETED BY 12 NOON, Wednesday, September 24.
| Wednesday, Sept. 24 | 1:45 pm | Ribbon-cutting |
| 2-6 pm | Exhibits open | |
| 5-6 pm | Exhibits reception | |
| Thursday, Sept. 25 | 9 am-6 pm | Exhibits open |
| Friday, Sept. 26 | 9 am-noon | Exhibits open |
| 12-4:30 pm | Exhibits break-down |
DESCRIPTION OF SPACE: Booths are 10' x 10' consisting of the following:
8' high back drape and 3' high sided dividers
6' draped table (per booth)
2 upholstered chairs
Wastebasket
7" x 44" Booth I.D. sign (per booth)
Any two or more adjacent booths may be rented to provide a double or larger booth.
BOOTH ASSIGNMENT: Booths will be assigned on a first-received, first-reserved basis. All applications must be accompanied by full payment. No cancellations after August 15, 2003.
SHIPPING INSTRUCTIONS: Shepard Exposition Services will handle shipping, receiving and drayage. Information regarding this will be sent in your confirmed Exhibitor packet.
AVAILABLE EXTRAS: Extra furnishings may be ordered from Shepard. Further information will be sent in your confirmed Exhibitor packet.
TELEPHONE LINES FOR COMPUTERS: The Benton Convention Center does NOT have telephone service available - such service must be arranged with BellSouth. If your company is located within the BellSouth service area, call 780-2800 for service. If outside the BellSouth service area, call 800-919-2800 to place your order. Both of these numbers are toll free.
EXHIBIT PROTECTION: A security guard will be present at the exhibit area when the exhibits are closed.
SUBLETTING EXHIBIT SPACE: No Exhibit space may be sublet without written permission of the Exhibits Chair.
LIABILITY: The North Carolina Library Association and the Benton Convention Center will not be responsible for the safety of exhibits from theft, fire, or other causes, although the exhibit area will be closed when not open to registrants. The exhibitor assumes responsibility for injury or damage to persons or property occurring within the exhibit space assigned to each exhibitor in accordance with the terms of this agreement.
CARE OF BUILDING AND EQUIPMENT: Exhibitors or their agents shall not injure or deface the walls and floors of the building or the booths. If any damage occurs, the exhibitor is liable to the Benton Convention Center. Signs must be attached to draperies surrounding the booths, or to table covers.
CHARACTER OF EXHIBITS: The Exhibits Chair reserves the right to decline any exhibit or part of an exhibit if it is deemed unsuitable.
PARKING: For a fee, parking is available adjacent to the Benton Convention Center.
LISTING IN THE PROGRAM: To be listed in the official conference program, exhibitors must be registered before August 15, 2003.
NATURE OF CONTRACTUAL AGREEMENT: The provisions set forth in this document shall be binding upon exhibitors who make application, pay fees and are assigned space.