Sections

Business Librarianship in North Carolina (BLINC)

ARTICLE I.  NAME

The name of this organization shall be Business Librarianship in North Carolina (BLINC), a section of the North Carolina Library Association.

ARTICLE II.  OBJECTIVES

The objectives of this organization shall be (a) to unite members of the North Carolina Library Association interested in business reference services and business collection development, (b) to encourage participation in business librarianship, (c) to provide an opportunity for education, training, and exchange of information in business librarianship, and (d) to seek to fulfill the objectives of the North Carolina Library Association.

ARTICLE III.  MEMBERS

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of dues shall become members.

ARTICLE IV.  OFFICERS

Section l.  The officers of this organization shall be: Chair, Vice-Chair, and a Secretary-Treasurer. 

Section 2.  They shall be elected biennially and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

ARTICLE V.  EXECUTIVE COMMITTEE

The Executive Committee shall consist of the Chair, Vice-Chair, Secretary-Treasurer, and the immediate past Chair.  The Executive Committee has general supervision of the affairs of the Section and shall have the power to act for the Section on administrative business.  The Executive Committee will appoint the Section’s representative to the Editorial Board of North Carolina Libraries.  A quorum for the transaction of business shall consist of a majority of the Executive Committee, including the Chair or a designated substitute.  The Executive Committee shall meet at least twice a year.

ARTICLE VI.  MEETINGS

Section 1.  The annual meeting shall be held as a Section meeting of the biennial meeting of the North Carolina Library Association.

Section 2.  Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request.

Section 3.  A quorum for the transaction of the business of this Section shall consist of those present.

ARTICLE VII.  ELECTIONS

Section 1.  The Chair shall appoint a Committee on Nominations who will present a slate of candidates for each elective office, consent being secured form the nominees.  Any member or members of the Section may present a candidate or candidates for the elective offices of this Section provided (1) that they notify the Chair or committee chair of the Section of such action in writing, (2) that the consent of the nominees has been secured and so indicated on the notification, (3) the nominating petition be received by the Chair 10 weeks prior to the meeting for inclusion in the mail ballot. 

Section 2.  A mail ballot will be sent to all members at least six weeks prior to the NCLA biennial conference.  The return deadline shall be two weeks prior to the biennial conference.  A majority of returned ballots shall constitute an election.

ARTICLE VIII.  SPECIAL DUTIES OF THE OFFICERS

Section 1. The Chair shall serve as Chair of the Executive Committee. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Section.

Section 2. The Chair of the Section shall serve as ex officio member on all committees with the exception of the nominating committee.

Section 3. The Vice Chair shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation.

Section 4. New committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

Section 5. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 6. In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee shall fill such a vacancy or vacancies by the appointment of member to fill the unexpired term. Absence from three consecutive meetings of any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

ARTICLE IX.  COMMITTEES

Section 1.  Committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

Section 2. All committees shall be composed of members in good standing of NCLA/BLINC. They shall serve until their successors have taken office or until the committee is dissolved.

Section 3. Chairpersons of the standing committees shall be appointed for a term determined by the Chairperson unless otherwise directed. Standing committees of the Section shall be appointed for a term determined by the Chair in consultation with the committee chairpersons. Chairpersons may be appointed only with the approval of the Executive Committee.

Section 4. Special or ad hoc committees shall be created by the Chair as needed or upon the request of the Executive Committee. Unless otherwise directed, the Chair shall appoint the chairperson of each special or ad hoc committee, and in consultation with the Executive Committee shall appoint the members of each committee. Special or ad hoc committees shall exist for two years. Special or ad hoc committees may continue if approved by the Executive Committee.

Section 5. Committees shall maintain records of their proceedings and shall report on their activities at the biennial meeting and at such other times as they may be directed to do so by the Chair.

ARTICLE X. PARLIAMENTARY AUTHORITY

Section 1. Parliamentary authority for this Section shall be Robert's Rules of Order, latest edition.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

ARTICLE XI. AMENDMENTS

Amendments to these bylaws may be proposed in writing by any member of the organization. Proposals shall be sent to the Executive Committee for consideration and approval. Notice of the proposed revision must be sent to members at least 30 days prior to the annual meeting. A majority vote of the Section members attending and voting at the annual meeting is required for passage of the revision.

2/2005
 

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College and University Section and North Carolina Chapter of ACRL

Bylaws

Article I - Name

The name of this organization shall be the College and University Section of the North Carolina Library Association and the North Carolina Chapter of the Association of College and Research Libraries, hereafter referred to as the Section/Chapter.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite North Carolina college and university librarians.

Section 2. To provide opportunities for discussion and activities which will further professional growth;

Section 3. To promote and develop improved library service; and

Section 4. To seek to fulfill the objectives of the North Carolina Library Association and the Association of College and Research Libraries.

Article III – Relationship to the Association of College and Research Libraries

This organization is an affiliate of the Association of College and Research Libraries, a division of the American Library Association. It is subject to Article IV (Chapters) of the ACRL Constitution and Bylaws as stated in Guidelines for ACRL Chapter approved by the ACRL Board of Directors, January 1975 and updated January 1979.

Article IV - Members

Any person or institution that is a member of the North Carolina Library Association may, at the time of payment of NCLA dues, become a member by stating a preference for this Section/Chapter.

Article V - Officers

The officers of this organization shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors. The Chair and the Chair-Elect shall be members in good standing of the Association of College and

Research Libraries. The Chair-Elect, the Secretary-Treasurer, and the two Directors shall be elected at the regular biennial meetings and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

Article VI - Executive Committee

The Executive Committee shall consist of the Chair, Vice-Chair, Secretary-Treasurer, the immediate past Chair, the two Directors, and the North Carolina Libraries Editorial Board representative (appointed at the beginning of each biennium by the Executive Committee in consultation with the editor of North Carolina Libraries). The Executive Committee shall have general supervision of the affairs of the Section/Chapter and shall have the power to act for the Section/Chapter in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Article VII – Interest Groups

Interest groups may be established to the Section's Chair and with the approval of the Executive Committee of the Section. Such application must be supported by the signatures of at 10 members of the Section. The interest group must represent an area related to the activities of colleges and universities. The Chair of each interest group must be a member of the College and University Section The Chair shall be appointed by the Executive Committee and shall become a non-voting members of the Executive Committee of the Section. The Chair of the interest group may appoint committees to assist with activities.

Each interest group is expected to be self-supporting. However, seed monies for programs may be granted upon application to the Executive Committee of the Section. No commitment of NCLA or Section funds shall be made without prior Executive Committee approval. Each interest group shall submit a written report of its work during the biennium to the Chair of the Executive Committee 30 days prior to the NCLA biennial meeting. A report of the group's activities will be made at the biennial meeting. Either the Executive Committee of the Section, or the interest group may discontinue affiliation with the Section whenever either one determines that such action is appropriate.

Article VIII - Meetings

Section 1. The regular meeting shall be held as a section meeting of the biennial meeting of the North Carolina Library Association.

Section 2. A quorum for the Transaction of the business of this Section/Chapter shall consist of 25 percent of the membership of the Section/Chapter.

Section 3. Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Board of the Association.

Section 4. The Executive Committee shall set the fee for individuals attending Section/Chapter-sponsored workshops. Participation is not limited to Section/Chapter members; however, non-members may be charged higher fee.

Article IX - Elections

Section 1. The Chair shall appoint a Committee on Nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member or members of the Section/Chapter may present a candidate or candidates for the elective offices of the Section provided that (1) that they notify the Chair of the Section/Chapter of such action, in writing, (2) that the notification be signed by 10 members of the Section/Chapter, (3) the consent of the nominee or nominees has been secured and so indicated on the notification, and (4) in the case of nominees for Chair and Chair-Elect, the requirement of membership in ACRL has been satisfied.

Section 2. A majority vote of those attending a regular meeting shall constitute election.

Article X – Special Duties of Officers

Section 1. The Chair shall, with Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Section/Chapter.

Section 2. The Chair of the Section/Chapter shall serve as an ex officio member on all committees with the exception of the Nominating Committee. The Chair shall also serve as Chair of the Executive Committee. The Chair, or a designee selected from the Executive Committee, shall represent the Section/Chapter at appropriate ACRL meetings and functions.

Section 3. The North Carolina Libraries Editorial Board representative shall be responsible for placement of all Section/Chapter announcements and reports on activities in North Carolina Libraries and Tar Heel Libraries as well as in ACRL publications (specifically College and Research Libraries News).

Section 4. New Committees may be created and old committees discontinues by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section/Chapter as expressed at the most recent meeting of the Section/Chapter.

Section 5. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation of the Chair. The Chair-Elect shall serve as Chair during the two years following a term as Chair-Elect unless the Chair-Elect has served more than one year of the unexpired term of the Chair. In the event that the Chair-Elect shall be elected at the next biennial meeting.

Section 6. In the event of absence, death, disability or resignation of both the Chair and the Chair-Elect during the interval between the biennial meetings, the President of the North Carolina Library Association shall appoint a Chair. In such case, the office of Chair-Elect shall remain vacant. In the event of absence, death, disability or resignation of other member of the Executive Committee during the interval between biennial meetings, the Committee shall fill these vacancies by appointment from the membership. Such appointment or appointments shall remain in force until the next regular meeting of the Section/Chapter.

Section 7. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Article IX – Parliamentary Authority

Section 1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association or the Guidelines for ACRL Chapters approved by the ACRL Board of Directors, January 1975 and updated January 1979.

Article X - Amendments

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the Bylaws of the Section/Chapter; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section/Chapter; (2) the total number of returned ballots be not less than 25 percent of the membership of the Section/Chapter; and (3) two-thirds of the mailed ballots returned shall be in the affirmative.

Community and Junior College Libraries Section

Bylaws

Article I - Name

The name of this organization shall be the Community and Junior College Libraries Section of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite North Carolina Library Association members interested in community and junior college libraries;

Section 2. To provide an opportunity for discussion and activity; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III. Members

North Carolina Library Association members may state a preference for this Section at the time of payment of the Association dues shall become members.

Article IV - Officers

The officers of this organization shall be: Chairperson, Chairperson-Elect, who shall serve as Vice-Chairperson; Secretary-Treasurer; and two Directors. The Section editor is an ex officio member of the board. The Chairperson-Elect, the Secretary-Treasurer and the two Directors shall be elected at the regular biennial meetings and shall serve a two-year, or until their successors are elected and have assumed their duties. The Section editor is appointed by the Chairperson for each biennium.

Article V - Executive Committee

Section 1. The Executive Committee shall consist of the Chairperson, Vice-Chairperson, Secretary-Treasurer, and the two Directors. Standing committee chairs, the immediate past Chairperson and the Section Editor are ex officio, non-voting members of the Executive Committee. The Section Editor serves as a representative of the Section to the Editorial Board of North Carolina Libraries and is appointed by the Chairperson for each biennium.

The Executive Committee shall have general supervision of the affairs of the Section and shall have the power to act for the Section on administrative business of the Section in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Section 2. Additional committees shall be appointed by the Executive Committee officers of the Section for the biennium and shall be composed of members in good standing of NCLA/CJCLS. Committees shall maintain records of their proceedings and shall report on their activities at the biennial membership meeting as well as any meetings held during the biennium by the Executive Committee.

Section 3. The Executive Committee may establish standing committees to perform the continuing functions of the Section. Standing committees shall report to the Executive Committee.

Section 4. Special or ad hoc committees shall be created by the Section Chairperson as needed or upon the request of the Executive Committee. Unless otherwise directed, the Section Chairperson shall appoint the chairperson of each special or ad hoc committee, and in consultation with the Executive Committee shall appoint the members of each committee. Special or ad hoc committees shall exist for two years. Special or ad hoc committees may continue if approved by the Executive Committee.

Article VI - Meetings

Section 1. A Section membership meeting will be held as part of the biennial meeting/conference of the North Carolina Library Association.

Section 2. Additional meetings may be called at the direction of the Chairperson or the Executive Committee. The Executive Committee may set a regular meeting schedule (virtual or in-person) at any point during the biennium

Section 3. A quorum for the transaction of the business of this Section shall consist of those members who are present.

Article VII - Elections

Section 1. The Chairperson shall appoint a Committee on Nominations which will present the name of at least one candidate for each elective office, consent being secured from the nominees. Any member or members of the Section may present a candidate or candidates for the elective offices of the Section provided (a) that they notify the Chairperson of the Section of such action, in writing or via email, (b) that the consent of the nominee or nominees has been secured and so indicated on the notification.

Section 2. An election shall be conducted electronically prior to the biennial NCLA conference in which a majority vote of the returned ballots shall constitute election.

Article VIII – Special Duties of Officers

Section 1. The Chairperson shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Community and Junior College Libraries Section.

Section 2. The Chairperson of the Community and Junior College Section shall serve as an ex officio member of all committees with the exception of the Nominating Committee. The Chairperson shall also serve as Chairperson of the Executive Committee.

Section 3. New committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

Section 4. The Chairperson-Elect shall be elected to office, and in the event of absence, death or disability of the Chairperson, shall assume the responsibilities and perform the duties of the Chairperson. He or she shall serve as Chairperson during the two years following the term as Chairperson-Elect.

Section 5. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 6. In the event of absence, death, disability or resignation of the Chairperson and the Chairperson-Elect during the interval between the biennial meeting, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or members of that Committee. Such appointment or appointments shall remain in force until the next regular meeting of the section.

Article IX – Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article X - Amendments

These rules may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section; or by a mail ballot, provided that

(1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the section;

(2) the total number of returned ballots be not less than 25 percent of the membership of the Section; and

(3) two-thirds of the mailed ballots returned shall be in the affirmative.

 

Updated – September 23, 2014

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Distance Learning Section

***This is a new section. Bylaws are currently being written. This is a placeholder. July 2017***

ARTICLE I.  NAME

 

ARTICLE II.  OBJECTIVES

 

ARTICLE III.  MEMBERS

 

ARTICLE IV.  OFFICERS

 

ARTICLE V.  EXECUTIVE COMMITTEE

 

ARTICLE VI.  MEETINGS

 

ARTICLE VII.  ELECTIONS

 

ARTICLE VIII.  SPECIAL DUTIES OF THE OFFICERS

 

ARTICLE IX.  COMMITTEES

 

ARTICLE X. PARLIAMENTARY AUTHORITY

 

ARTICLE XI. AMENDMENTS

 

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Government Resources Section

Constitution and Bylaws

ARTICLE I. NAME

The name of this organization shall be the Government Resources Section of the North Carolina Library Association.

ARTICLE II. PURPOSE

The purpose of the Government Resources Section of the North Carolina Library Association shall be

1. to promote state-wide cooperation among library employees working with all types of government documents

2. to provide opportunities for continuing education and idea sharing

3. to support all levels of government in making their public documents readily available to all types of libraries, and

4. to seek to fulfill the objectives of the North Carolina Library Association.

ARTICLE III. MEMBERSHIP

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

ARTICLE IV. ORGANIZATION

1. The election of officers for the Government Resources Section of the North Carolina Library Association shall be the first order of business at the annual meeting.

2. The elected officers of this Section shall be Chairperson, Vice-Chairperson, who shall serve as Chairperson-Elect; and Secretary/Treasurer.

3. Duties of Officers:

a. Chairperson.

The Chairperson shall serve two years and preside over annual meetings of the Section, and over meetings of the Executive Committee.

The Chairperson shall appoint necessary committees and coordinate their activities.

The Chairperson can serve as an ex officio member on all committees with the exception of the Nominating Committee.

The Chairperson shall serve as Chairperson of the Executive Committee.

b. Vice-Chairperson and Chairperson Elect.

The Vice-Chairperson and Chairperson-Elect shall serve two years.

The Vice-Chairperson shall serve as the Program Committee Chairperson.

c. Secretary/Treasurer

The Secretary/treasurer shall serve for two years.

The Secretary/Treasurer will keep the minutes of the organization and of the Executive Committee and be responsible for maintaining a brief record of finances.

Registration fees for workshops and meetings shall be directed through the Secretary/Treasurer to the North Carolina Library Association Treasurer. Payment of expenses shall be handled similarly.

d. Vacancies

An office is considered vacant in the event of absence, death, disability, or resignation of the incumbent.

In case of vacancy in the Office of Chairperson, the Vice-Chairperson assumes the responsibilities of the office for the unexpired term and continues the program-planning work of the Vice-Chairperson until a new Vice-Chairperson has been appointed.

The Executive Committee then appoints a member to fill the unexpired term of the Vice-Chairperson and the subsequent term of Chairperson.

The Executive Committee appoints members to serve the unexpired term of any other office or position.

4. Committees

a. All committees shall be composed of members in good standing of the organization, who shall serve until their successors have been appointed, or until the committee is dissolved.

b. Special Committees, including but not limited to: Membership, Nominating, Website, shall be appointed by the Chairperson, as needed, or upon request of the Executive Committee.

The Chairperson shall appoint Special Committee Chairpersons while committee members are to be appointed by the respective Committee Chairperson.

c. Program and Executive are Standing Committees.

The Program Committee plans programs for the two year term of the Vice-Chairperson.

The Executive Committee shall consist of the elected officers, the immediate past Chairperson, the Web Manager, the Federal Regional Depository Librarian and the State Documents Clearinghouse Coordinator, if they are not already elected officials.

ARTICLE V. MEETINGS

1. The Government Resources Section of the North Carolina Library Association will meet at least annually at a time and place set by the Program Committee.

2. The Executive Committee shall meet at least once a year. Additional meetings, for any subset of the Section, or the Section as a whole may be called as necessary by the Executive Committee.

ARTICLE VI. ELECTIONS

1. Any member or members of the Section may present candidate or candidates for the elective offices of this Section provided (a) that they notify the Chairperson of the Section, and (b) that consent of the nominee has been secured and so indicated in the conversation with and/or in the writing to the Chairperson of the Section.

2. A majority vote of the Section members either attending and voting at the annual meeting or submitting proxy votes in advance of the annual meeting to any member of the Executive Board shall constitute an election.

ARTICLE VII. PARLIAMENTARY AUTHORITY/SECTION GUIDELINES

1. Parliamentary authority for this Section shall be Robert's Rules of Order, latest edition.

2. Any officer, and/or member(s) of the Executive Committee may take notice of and follow any of the Section Guidelines, as appropriate. The Section Guidelines are the collected information, either in a tangible notebook and/or on the Section website, passed on from incumbent to incoming officer.

ARTICLE VIII. AMENDMENTS

1. Amendments to these bylaws may be proposed in writing by any member of the organization.

2. Proposals shall be sent to the Executive Committee for consideration and approval. The Executive Committee will seek the necessary North Carolina Library Association (NCLA) Executive Board approval.

3. Notice of the proposed revision must be sent to members at least 30 days prior to the annual meeting.

4. A majority vote of the Section members either attending and voting at the annual meeting or submitting proxy votes in advance of the annual meeting to any member of the Executive Committee is required for passage of the revision.

Adopted October 13, 1989; revised July 1995, November 2004 and October 2007.

 

Library Administration and Management Section

Library Administration and Management Section – Bylaws (approved July 23, 2015)

Article I – Name

The name of this organization shall be the Library Administration and Management Section (LAMS) of the North Carolina Library Association.

Article II – Mission and Objectives

The Library Administration and Management Section will provide an organizational framework for improving the practice of administration in libraries and for identifying and fostering administrative skill. Areas of interest may include organizational structure, financial administration, personnel management and training, buildings and equipment, public relations, and relations with governing bodies. The Library Administration and Management Section meets this responsibility by aiding the professional development of personnel interested in administration and management and by planning and developing programs, study and research in library administration and management problems.

Article III - Membership

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

Article IV - Officers

The officers of this organization shall be: Chair, Vice-Chair/Chair-Elect, Sectary/Treasurer, and three Directors-At-Large. The officers and directors shall be elected by email ballot prior to the biennial meeting and shall serve for a two-year term commencing with the adjournment of the regular biennial meeting following their election.

Article V – Executive Committee

The Executive Committee shall consist of the Chair, Vice-Chair/Chair-Elect, Secretary/Treasurer, the immediate past Chair, the three Directors-At-Large, committee chairs, plus a representative from each interest group. The Executive Committee shall have general supervision of the affairs of the section and shall have the power to act for the Section on administrative business of the Section in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings. This group is responsible for all programming.

Article VI – Terms and Duties of Officers

Section 1. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Library Administration and Management Section. 

Section 2. The Chair of the Library Administration and Management Section shall serve as an ex officio member on all committees with the exception of the Nominating and Elections Committee. The Chair shall also serve as Chair of the Executive Committee.

Section 3. The Chair shall preside over all meetings.

Section 4. The Chair shall submit a biennial report to the NCLA Executive Board and membership of LAMS.

Section 5. The Vice-Chair/Chair-Elect shall assume the responsibilities and perform the duties of the Chair in the absence or resignation of the Chair.

Section 6. The Vice-Chair, with the assistance of the Executive Committee, shall be in charge of membership.

Section 7. The Secretary/Treasurer shall keep the minutes of the section and maintain financial affairs of the section as needed.

Section 8. In the event of absence or resignation of any elected officer during the interval between the biennial meetings, the Executive Committee shall fill such vacancy or vacancies by the appointment of a member or members of that committee. Such appointment or appointments shall remain in force until the next regular election of the Section.

Article VII - Elections

Section 1. The Chair shall appoint a Committee on Nominations and the Election Committee will present for each elective office the names of no more than two candidates who have given consent to serve if elected. In addition, any member or members of the Section may present a candidate or candidates for the elective officers of the Section provide] (1) that they notify the Chair of such action, in writing, (2) that the notification be signed by three members of this Section, and (3) that the consent of the nominee or nominees has been secured and indicated on the notification.

Section 2. A slate of candidates and ballot shall be emailed to the membership prior to the biennial conference.

Section 3. The candidate with the greatest number of votes for each office shall be elected. The results shall be announced at the regular biennial meeting.

Section 4. Article VII election will become effective at the time of the election of the next biennium officers.

Article VIII - Meetings

Section 1. The regular meeting shall be held as a section meeting of the biennial conference of the North Carolina Library Association.

Section 2. Special business meetings may be called at the direction of the Chair or the Executive Committee.

Section 3. A quorum for the transaction of the business of this Section shall consist of those members attending the meeting.

Section 4. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 5. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article IX - Finances

The Executive Committee shall review and approve the budget and fees for all section activities.

Article X – Interest Groups

Section 1. The Section shall sponsor interest groups on a continuing basis.

Section 2. Each interest group shall represent an aspect of library administration and/or management.

Section 3. Interest groups of the Section may be organized upon application to the Chair of NCLA/LAMS, the application to be signed by ten members of NCLA/LAMS, with approval to be by the Executive Committee of the Section.

Section 4. Officers of each interest group must be members of NCLA/LAMS. The head of each interest group shall be named by the membership of that interest group and shall become a voting member of the Executive Committee of the Section.

Section 5. Each interest group is expected to be self-supporting. However, seed monies for programs and projects may be granted upon application to the Executive Committee of the Section. No commitment of NCLA/LAMS funds shall be made without prior Executive Committee approval.

Section 6. Each interest group shall submit a written report of its work during the biennium to the Executive Committee 30 days prior to the NCLA biennial meeting.

Section 7. Either the Executive Committee of the Section, or the interest group itself may discontinue affiliation of the interest group with the Section whenever either one determines that such action is appropriate.

Article XI - Affiliations

The section shall be a charter member of the American Library Association Council of LAMA Affiliates. The Section chair shall normally serve as the voting representative to the council but may designate another Section member to serve as the voting representative.

Article XII - Amendments

Proposed amendments to the bylaws will be emailed to the membership concurrent with the election process. The amendments must receive the approval of the members voting.

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Public Library Section

Bylaws

Article I - Name

The name of this organization shall be the Public Library Section of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite in this group North Carolina Library Association members interested in public libraries;

Section 2. To provide an opportunity for discussion and activity; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Members

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

Article IV - Officers

Section 1. The officers of this organization shall be: Chairperson, Chair-Elect, who shall serve as Vice-Chair, a Secretary, and two Directors.

Section 2. The Chair-Elect, the Secretary and the two Directors shall be elected at the regular biennial meetings and shall serve for a two-year term, or until their successors are elected and have assumed their duties.

Section 3. The Chairperson shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Public Library Section.

Section 4. The Chairperson shall serve as an ex- officio member on all committees with exception of the Nominating Committee. The Chairperson shall also serve as Chairperson of the Executive Committee and of the Planning Council.

Section 5. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chairperson in the event of absence, death, disability or resignation of the Chairperson. He shall also be responsible for the program the biennial meeting. He shall serve as Chairperson during the two years following his term as Chair-Elect.

Article V - Executive Committee

Section 6. The Executive Committee shall consist of the Chairperson, Vice-Chair, Secretary, immediate past Chairperson and Directors. In the intervals between Planning Council meetings, the Executive Committee shall act for the Section, excluding the allocation funds.

Section 7. In the event of absence, death, disability or resignation of the Chairperson and the Chair-Elect during the interval between the biennial meetings, the Executive Committee shall fill any vacancy or vacancies by the appointment of a member or members of that committee. Such appointment or appointments shall remain in force until the next regular meeting of the Section.

Article VI – Planning Council

Section 1. Purpose. The Planning Council shall have general supervision of the activities of the Section and shall have the power to act for the Section in the intervals between biennial meetings.

Section 2. Membership. Members of the Planning Council shall include the Executive Committee and the Chairperson and the Vice-Chair of all committees.

Section 3. Meetings. The Planning Council shall meet four times a year, or less or more frequently at the direction of the Executive Committee. A quorum to conduct business shall consist of a majority of the membership of the Council. Meetings of the Planning Council are open to all members of the Section. Members of the State Library staff are encouraged to attend all meetings of the Planning Council.

Article VII – Committee

Section 1. Committees may be created or discontinued by vote of the Planning Council.

Section 2. Committee membership is open to all members of the Section. Requests to serve on committees should be addressed to the Chairperson of the Section, with the final decision on membership on committees left to the Chairperson.

Section 3. All committees and their chairs and vice-chairs must be appointed by January 30 following the biennial conference.

Section 4. All committees are required to submit written reports at each regular meeting of the Planning Council. If a committee fails to submit a written report at three consecutive regular meetings of the Planning Council, the Council has the option of either abolishing the committee or changing its personnel.

Article VIII - Finances

Section 1. The regular meeting of the Public Library Section shall be held as a section meeting of the biennial meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chairperson, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Board of the Association.

Section 3. A quorum for the transaction of the business of this Section shall consist of 25 percent of the membership of the Section.

Article X - Election

Section 1. The Chairperson shall appoint a committee on nominations who will present the name of one candidate for each elective office, consent being secured from the nominees. Any member or members of the Section may present a candidate or candidates for the elective offices of this Section provided (a) that they notify the Chairperson of the Section of such action, in writing; (b) that the notification be signed by 10 members of this Section; (c) that the consent of the nominee be secured and so indicated on the notification; and (d) that the notification be presented to the Chairperson prior to the beginning of the biennial conference.

Section 2. A majority vote of those attending a regular meeting shall constitute election.

Officers shall take office at the January meeting of the Planned Council following the biennial conference.

Article XI - Parliamentary Authority

Section 1. Robert’s Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Noting in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XII – Adoption and Amendments

These rules may be adopted or amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section; or by a mail ballot, provided that (1) the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section; (2) the total number of returned ballots be not less than 25 percent of the membership of the Section; and (3) two-thirds of the mailed ballots returned shall be in the affirmative.

Reference and Adult Services Section

 

Bylaws

 

ARTICLE I. NAME

The name of this organization shall be the Reference and Adult Services Section of the North Carolina Library Association.

 

ARTICLE II. OBJECTIVES

The objectives of this organization shall be (a) to unite in this group North Carolina Library Association members interested in Reference and Adult Services, (b) to provide an opportunity for discussion and activity, and (c) to seek to fulfill the objectives of the North Carolina Library Association.

 

ARTICLE III. MEMBERS

  1. Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members.

 

ARTICLE IV. OFFICERS AND DIRECTORS

  1. The officers of this organization, known as the Executive Board, shall be: Chair, Vice-Chair/Chair-Elect, a Secretary, Treasurer, and six members at large, one each to represent the interests of college and university libraries, community college libraries, public libraries, and special libraries and two elected at large from the Section's membership.
  2. The Vice Chair/Chair-Elect, Secretary, and Treasurer shall be elected biennially and shall serve for a two-year term, or until their successors are elected and have assumed their duties. The six members at large shall serve for staggered terms of four years each, three to be elected in one biennium and three the next.

 

ARTICLE V. EXECUTIVE COMMITTEE

  1. The Executive Committee shall consist of the Executive Board and the immediate past Chair. The Executive Committee shall have general supervision of the affairs of the Section and shall have the power to act for the Section on administrative business. If necessary, the Executive Board will appoint the Section's representative to the Editorial Board of North Carolina Libraries. A quorum for the transaction of business shall consist of a majority of the Executive Committee, including the Chair or a designated substitute. The Executive Committee shall meet at least twice a year.
  2. New committees may be created and old committees discontinued by the Executive Committee provided that such action is not contrary to the wishes of the membership of this Section as expressed at the most recent meeting of the Section.

 

ARTICLE VI. MEETINGS

  1. One regular meeting shall be held as a Section meeting during the biennial meeting of the North Carolina Library Association.
  2. Special meetings may be called at the discretion of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Section.
  3. A quorum for the transaction of the business of this Section shall consist of 25 percent of the membership of the Section.

 

ARTICLE VII. ELECTIONS

  1. The Chair shall appoint a Committee on Nominations who will present a slate of candidates for each elective office, with consent being secured from the nominees. Any member of the Section may present a candidate or candidates for the elective offices of this Section provided that (1) they notify the Chair of the Section of such action in writing, (2) that the notification be signed by 10 members of this Section, (3) that the nominees are members of the Section.
  2. Ballots shall be sent to Section members at least six weeks prior to the biennial NCLA conference. The return deadline shall be two weeks prior to the biennial conference. A majority of returned ballots shall constitute an election.

 

ARTICLE VIII. SPECIAL DUTIES OF THE OFFICERS

  1. The Chair shall serve as Chair of the Executive Committee. The Chair shall, with the Executive Committee, appoint such committees and define their duties as may be necessary to carry on the work of the Reference and Adult Services Section. The Chair of the Reference and Adult Services Section shall serve as ex officio member on all committees with the exception of the nominating committee.
  2. The Chair shall submit a written report to and attend all required meeting of the NCLA Executive Committee. The Vice Chair/Chair-Elect shall assume the responsibilities and perform the duties of the Chair in the event of absence, death, disability or resignation. S/He shall serve as Chair during the two years following her/his term as Chair-Elect.
  3. The Secretary shall perform the duties normally accepted for such office, including taking minutes for each Executive Committee meeting.
  4. The Treasurer shall perform the duties normally accepted for such office, including providing an update of account balance as requested by the Chair.
  5. In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee shall fill such a vacancy or vacancies by the appointment of a member to fill the unexpired term. Absence from three consecutive meetings by any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

 

Article IX. Interest Groups

Interest groups may be established by the Section's Chair and with the approval of the Executive Committee of the Section. Such application must be supported by the signatures of at 10 members of the Section. The interest group must represent an area related to the activities of colleges and universities. The Chair of each interest group must be a member of the Reference and Adult Services Section or another NCLA Section/Roundtable. The Chair of the interest group may appoint committees to assist with activities.

 

Each interest group is expected to be self-supporting. However, seed monies for programs may be granted upon application to the Executive Committee of the Section. No commitment of NCLA or Section funds shall be made without prior Executive Committee approval. Each interest group shall submit a written report of its work to the Chair of the Executive Committee 30 days prior to the NCLA biennial meeting. A report of the group's activities will be made at the biennial meeting. Either the Executive Committee of the Section, or the interest group may discontinue affiliation with the Section whenever either one determines that such action is appropriate.

 

ARTICLE X. PARLIAMENTARY AUTHORITY

  1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.
  2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

 

ARTICLE XI. AMENDMENTS

These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Section; or by a mail ballot, provided that (1) the Executive Committee makes such a recommendation, or the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section, (2) the total number of returned ballots be not less than 25 percent of the membership of the Section, and (3) two-thirds of the returned ballots shall be in the affirmative.

 

Last updated November 9, 2012 by Crystal D. Holland, Vice-Chair/Chair Elect of RASS

Resources and Technical Services Section

Bylaws

Article I - Name

The name of this organization shall be the Resources and Technical Services of the North Carolina Library Association.

Article II - Objectives

The objectives of this organization shall be:

Section 1. To unite North Carolina Library Association members interested in acquisitions, cataloging, classification, resources, collection development, preservation of library materials and related subjects in all types of libraries;

Section 2. To provide an opportunity for discussion and activity in resources and technical services areas; and

Section 3. To seek to fulfill the objectives of the North Carolina Library Association.

Article III - Affiliations

Section 1. The Section shall be affiliated with the Association for Library Collections and Technical Services of the American Library Association through the Council of Regional Groups.

Article IV - Members

Any member of the North Carolina Library Association is eligible to join the Section.

Article V - Officers

Section 1. The officers of this organization shall be Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors.

Section 2. The officers shall serve for a two-year, or until their successors are elected and have assumed their duties.

Section 3. The term of office of all officers shall commence at the adjournment of the biennial meeting following their election, or if the biennial meeting cannot be held, upon their election.

Article VI – Executive Committee

Section 1. The Executive Committee shall consist of the officers of the Section, the head of each interest group affiliated with the Section, the Section editor for North Carolina Libraries, and the immediate past Chair of the Section. The immediate past Chair shall be a non-voting member.

Section 2. The Executive Committee shall have general supervision of the affairs of the Section and shall have the power on act on administrative business in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Section 3. In the event of death, disability, or resignation of any member of the Executive Committee, the Executive Committee may fill such a vacancy or vacancies by the appointment of a member of the Section to fill the unexpired term. Absence from three consecutive meetings by any member of the Executive Committee shall be considered as a resignation from the Executive Committee.

Section 4. A quorum consisting a simple majority shall be necessary to conduct business.

Article VIII - Elections

Section 1. At least 120 days prior to the biennial meeting of the Association, the Chair shall appoint a Nominating Committee. The Nominating Committee shall name one candidate for each office to be filled and submit the slate to the RTSS Executive Committee at least 45 days prior to the biennial meeting. At least 30 days prior the biennial meeting, the Executive Committee shall distribute the slate to the membership. At the biennial meeting, any member of the Section may place in nomination a candidate or candidates for the elective offices or the Section. The consent of all nominees shall have been obtained. All nominees must be members of the Section.

Section 2. The election shall take place at the regular meeting and a majority vote of those attending shall constitute election.

Article IX – Duties of Officers

Section 1. The Chair shall

(a) preside at meetings and act as liaison with the another Carolina Library Association and the American Library Association,

(b) serve an ex officio member of all committees with exception of the Nominating Committee,

(c) with the Executive Committee, appoint all committees, including standing committees, and define their duties as may be necessary to carry on the work of the Section,

(d) appoint the Section editor to North Carolina Libraries, and

(e) submit a biennial report to the Association and the Section membership.

Section 2. In the absence of the Chair, the Vice-Chair/Chair-Elect shall assume the duties of the Chair at all official meeting of the Section and Executive Committee. The Vice-Chair/Chair-Elect shall assume the duties of the Chair should that office become vacant. He shall serve as Chair during the two years following his term as Chair-Elect.

Section 3. The Secretary-Treasurer shall perform the duties normally accepted for such office.

Section 4. The Directors shall perform such duties as are assigned by the Chair.

Article X – Duties of the Section Editor of North Carolina Libraries

The Section editor shall:

Section 1. Prepare and submit articles to North Carolina Libraries and to inform members of RTSS activities and programs;

Section 2. Advertise programs, grants and workshops of RTSS as directed by the Section; and

Section 3. Represent the Section in communications with the editor and editorial board of NCL, reporting such communications to the RTSS Executive Committee.

Article XI - Committees

Section 1. The powers and duties of each committee shall be determined by the Executive Committee.

Section 2. There shall be a standing committee for membership. Members of the standing committees shall be appointed for the Association biennium.

Section 3. Special committees may be established at any time (a) by the Chair of the Section, (b) by request from the membership with the approval of the Executive Committee. The life of a special committee shall be determined by the Chair with the approval of the Executive Committee.

Article XII – Interest Groups

Section 1. The Section shall sponsor interest groups on a continuing basis.

Section 2. Each interest group shall represent an aspect of resources or technical services.

Section 3. Interest groups of the Section may be organized upon application to the Chair of NCLA/RTSS, the application to be signed by 10 members of NCLA/RTSS, with approval to be by the Executive Committee of the Section.

(a) Officers of each interest group must be members of NCLA/RTSS. The head of each interest group shall be appointed by the Executive Committee and shall become a voting member of the Executive Committee of the Section.

(b) Each interest group is expected to be self-supporting. However, seed monies for programs and projects may be granted upon application to the Executive Committee of the Section. No commitment of NCLA/RTSS funds shall be made without prior Executive Committee approval.

(c) Each interest group shall submit a written report of its work during the biennium to the Chair of the Executive Committee 30 days prior to the NCLA biennium meeting.

(d) Either the Executive Committee of the Section, or the interest group may discontinue affiliation with the Section whenever either on determines that such action is appropriate. 

Article XIII – Parliamentary Authority

Section 1. Robert’s Rules of order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

Article XIV - Amendments

Section 1. Additions or amendments may be proposed by the Executive Committee or by any group of 15 members.

Section 2. These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of this Section or by a mail ballot. A mail ballot may be used at the discretion of the Executive Committee or by written request of 15 members of the Section submitted to the Executive Committee. The total number of returned ballots shall be not less than 25 percent of the membership of the Section, and two-thirds of the mail ballots returned shall be in the affirmative for the adoption of the amendment.

Youth Services Section

Bylaws

Article I - Name

The name of this organization shall be the Youth Services Section of the North Carolina Library Association

Article II - Objectives

The objectives of this organization shall be:

Section 1. To bring together members of the North Carolina Library Association who are interested in promoting library and information services for children and whose organized discussions and actions will provide a broad base for leadership;

Section 2. To encourage research in this field of knowledge;

Section 3. To stimulate and to engage in the creation and exploration of informal sources and materials; and

Section 4. To help fulfill the objectives of the North Carolina Library Association. 

Article III – Members

Members of the North Carolina Library Association who state a preference for this Section at the time of payment of the Association dues shall become members. 

Article IV – Officers

The officers of this organization shall be: Chair, Chair-Elect, who shall serve as Vice-Chair, a Secretary-Treasurer, and two Directors. The Chair-Elect, the Secretary-Treasurer and the two Directors shall be elected prior to the regular biennial meeting and shall assume duties immediately following this meeting. They shall serve for a two-year term, or until their successors are secured and have assumed their duties.

Article V – Executive Committee.

The Executive Committee shall consist of the Chair, Chair-Elect, Secretary-Treasurer, Directors, Chairs of Standing Committees, a Publications Editor, and the past Chair. The immediate past Chair shall be a non-voting member. Upon request of the Chair and with the approval of the Executive Committee, the State Youth

Services Consultant may be asked to serve as a non-voting member. The Executive Committee shall have the general supervision of affairs of the Section and shall have the power to act for the Section on administrative business of the Section in the intervals between biennial meetings. Such administrative business shall include only that business which necessarily must be dealt with prior to the regular biennial meetings.

Article VI – Meetings

Section 1. The regular meeting shall be held as a section meeting of the North Carolina Library Association.

Section 2. Special meetings may be called at the direction of the Chair, the Executive Committee, or upon written request, signed by 15 members and delivered to the Executive Committee of the Section.

Section 3. A quorum for the transaction of the business of this Section shall consist of 25 percent of the members of the Section. 

Article VII – Elections

Section 1. The Chair shall appoint a Committee on Nominations who will present for each elective office the name of one candidate who has given consent to serve if elected. This slate of nominees shall be published in the Section newsletter at least four months prior to the biennial meeting. Any member or members of the Section may present a candidate or candidates for the elective offices of this Section provided that (1) they notify the Chair of the Section of such action, in writing, (2) the notification be signed by 10 members of this Section, (3) the consent of the nominee or nominees has been secured and so indicated on the notification, (4) nominating petition be received by the Chair 10 weeks prior to the biennial meeting for inclusion in the mailed ballot. A mail ballot will be sent to all members eight weeks prior to the regular biennial meeting. (5) Ballots will be mailed if and only if there is more than one candidate nominated for any given position. If there is only one candidate for a given position, no mail ballot will be sent and a vote taken by acclamation. If a mail ballot is required, it will be sent to all members eight weeks prior to the regular biennial meeting.

Section 2. A majority vote of the members responding within six weeks from the date the ballot is mailed shall constitute election.

Article VIII – Special Duties of Officers

Section 1. The Chair shall serve as Chair of the Executive Committee. The Chair shall, with the Executive Committee, appoint standing, special, and ad hoc committees and the Publications Editor and define their duties as may be necessary to carry on the work of the Section. The Chair shall serve as an ex officio member of all committees with the exception of the Committee on Nominations.

Section 2. Special committees for specific purposes may be appointed by the Executive Committee at any time and shall function until their purposes have been fulfilled or until they are no longer necessary

Section 3. The Chair-Elect, serving also as Vice-Chair, as stated above, shall accept the responsibilities and perform the duties of the Chair in the absence of the Chair. The Chair-Elect shall also serve as Program Chair. The Chair-Elect shall be elected to office, and shall assume the responsibilities and perform the duties of the Chair in the event of death or resignation of the Chair. The Chair-Elect shall serve as Chair during the two years following the term as Chair-Elect. In the event that the Chair-Elect succeeds the Chair with more than one calendar year left in their elected terms of office, the Chair-Elect shall not serve as Chair in the following biennium.

Section 4. The Secretary-Treasurer shall perform the duties normally accepted for such office and serve as Chair of the Finance Committee.

Section 5. Under the following circumstances the Executive Committee shall secure from the Committee on Nominations the name of one candidate for each office who has given consent to serve if elected: (a) if a vacancy occurs in the Chair-Elect position due to the death, resignation or elevation of same to the Chair position; or, (b) in the event of the deaths or resignations of both the Chair and the Chair-Elect. Unless a regular meeting is scheduled within two months, a mail ballot will be sent to all current members. A majority vote of those members responding within six weeks from the date the ballot is mailed shall constitute election. If a vacancy occurs in the office of Secretary-Treasurer or Director, the Executive Committee shall appoint a replacement. Such appointments shall remain in force until the next regular meeting of the Section.

ARTICLE IX. COMMITTEES

Section 1. Standing committees shall be appointed by the officers of the Section for the biennium. Chairs of all standing committees shall serve with the elected officers to make up the Executive Committee. Standing committees shall be:

Membership Committee on Nominations

Finance (Chair: Secretary-Treasurer)

Bylaws

Newsletter Program (Chair: Chair-Elect)

North Carolina Book Award Committee (Chair: Chair-Elect)

All members of committees shall be members of the Youth Services Section.

Members shall not serve as Chair of more than one standing committee at a time.

Section 2. Special and ad hoc committees shall be created and discontinued by the Executive Committee.

ARTICLE X. PARLIAMENTARY AUTHORITY

Section 1. Robert's Rules of Order, latest edition, shall be the governing authority in any matter not specifically covered by these bylaws.

Section 2. Nothing in these bylaws shall conflict with the Constitution and Bylaws of the North Carolina Library Association.

ARTICLE XI. AMENDMENTS

These bylaws may be amended by a two-thirds vote of the members present at a meeting called in accordance with the bylaws of the Section or by mail ballot, provided that (1) the Executive Committee makes such recommendation, or the request for such action be submitted to the Executive Committee in writing and signed by 15 members of the Section, (2) the total number of returned ballots be not less than 25 per cent of the membership of the Section, and (3) two-thirds of the returned ballots shall be in the affirmative.