NCLA Bylaws

Article I - Elections

Section 1. The President will instruct the Past-President to serve as Chair of the Committee on Nominations, which shall include representatives of the various types of libraries in the North Carolina Library Association, insofar as is practical.

Section 2. Officers. The Committee on Nominations shall present, by November 1 of the year preceding the election, the names of two candidates for each office to be filled: Vice­ President, Secretary, Treasurer Elect, and two Directors­ at ­Large. In case the previously elected Vice­ President is unable to assume the presidency, the Committee on Nominations shall present the names of two candidates for the office of President.

Section 3. American Library Association Council Member. The NCLA representative to the ALA Council shall be elected for a four­ year term as provided in the ALA Constitution and Bylaws. The Committee on Nominations shall present for this office the names of two candidates who are members of ALA and shall send to the American Library Association the name of the duly elected representative.

Section 4. Southeastern Library Association Executive Board Member. The NCLA member of the Southeastern Library Association Executive Board shall be elected for a four ­year term as provided in the Constitution of the Southeastern Library Association. The Committee on Nominations shall present for this office the names of two candidates who are members of SELA and shall send to the Southeastern Library Association the name of the duly elected representative.

Section 5. The list of nominees shall be published in North Carolina Libraries.

Section 6. Any member wishing to be placed on the ballot for any office shall obtain a minimum of 50 signatures of NCLA members and submit them to the chair of the Committee on Nominations by April 1 of the year of election. The Treasurer will verify the 50 signatures and notify the member that his or her name will be placed on the ballot.

Section 7. Consent of nominees shall be obtained.

Section 8. A ballot containing spaces for write-in candidates shall be mailed to voting members of the Association by May 1 prior to the biennial meeting.

Section 9. Ballots shall be marked and returned by June 1.

Section 10. Candidates receiving the majority of votes shall be declared elected and shall take office at the close of the biennial meeting.

Section 11. In case of a tie vote the successful candidate shall be determined by lot.

Section 12. Election results shall be announced in North Carolina Libraries.

Section 13. The term of office of all officers except the Treasurer shall commence at the adjournment of the biennial meeting following their election, or if the biennial meeting cannot be held, upon their election. The term of office of the Treasurer shall commence on January 1 following the biennial conference.

 

Article II – Duties of Officers

Section 1. President. The President shall preside at all meetings of the Association, the Executive Board, and of the Executive Committee. The President shall, with the advice of the Executive Board, appoint the editor of North Carolina Libraries and all committee chairs and suggest other committee members. Committees shall be appointed for special purposes and shall serve until the purposes are achieved. The President may execute mortgages, bonds, contracts, or other instruments which the Executive Board has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Executive Board or by the Constitution, Bylaws, or by statute, to some other officer or agent of the Association. In general the President shall perform all duties as may be prescribed by the Executive Board. The President is an ex officio member of all committees except the Committee on Nominations.

Section 2. Vice­ President/President­ Elect. The Vice­ President serves as President Elect and presides in the absence of the President. If it becomes necessary for the Vice­ President to complete the unexpired term of the President, the Vice­ President shall also serve his or her own term as President. In the event of the Vice President becoming President during the unexpired term of the elected President, the Executive Board shall appoint a Vice­ President to serve until the next regular election is held.

Section 3. Secretary. The Secretary shall keep a record of the meetings of the Executive Board, the Executive Committee, the biennial meetings, and any special meetings of the Association. The Secretary shall be responsible for receipt and deposit in the Association

archives all correspondence, records, and archives not needed for current use. In case of a vacancy, the Executive Board shall appoint a Secretary to serve until the next regular election is held.

Section 4. Treasurer. The Treasurer shall assist in the preparation of the budget and keep whatever records of the Association the President and the Executive Board deem necessary. The Treasurer will disburse all funds of the Association under the instructions of the Executive Board and keep regular accounts, which at all times shall be open to the inspection of all members of the Executive Board. The Treasurer shall execute a bond in such sum as shall be set by the Executive Board, the cost to be paid by the Association, and shall contract annually for an audit of all accounts. The Treasurer shall serve as a member of the Finance Committee and shall perform such other duties and functions as may be prescribed by the Executive Board. The term of office shall be two years.

Section 5. Treasurer Elect. The Treasurer Elect shall work together with the Treasurer during the biennium to ensure an orderly transition. The Treasurer Elect shall serve as a member of the Executive Board and shall serve as a voting member of the Finance Committee. If it becomes necessary for the Treasurer Elect to complete the unexpired term of the Treasurer, the Treasurer Elect shall also serve his or her own term as Treasurer.

Section 6. Regional directors serve as liaisons between the Executive Board and their region of the state. They must be a resident within their region when elected. They serve as members of the Membership committee and one Director will chair the Membership Committee. The Directors assume such other duties as are assigned by the President. In case of a vacancy, the Executive Board shall appoint a Director to serve until the next regular election is held.

Regions are defined as follows:

Eastern: Beaufort, Bertie, Camden, Carteret, Chowan, Craven, Currituck, Dare, Duplin, Edgecombe, Gates, Greene, Halifax, Hertford, Hyde, Jones, Lenoir, Martin, New Hanover, Northampton, Onslow, Pamlico, Pasquotank, Pender, Perquimans, Pitt, Tyrrell, Washington, Wayne, Wilson.

Central / Triangle: Alamance, Bladen, Brunswick, Caswell, Chatham, Columbus, Cumberland, Durham, Franklin, Granville, Harnett, Hoke, Johnston, Lee, Nash, Orange, Person, Robeson, Sampson, Scotland, Vance, Wake, Warren.

Piedmont: Alexander, Anson, Cabarrus, Davidson, Davie, Forsyth, Guilford, Iredell, Mecklenburg, Montgomery, Moore, Randolph, Richmond, Rockingham, Rowan, Stanly, Stokes, Surry, Union, Yadkin.

Western: Alleghany, Ashe, Avery, Buncombe, Burke, Caldwell, Catawba, Cherokee, Clay, Cleveland, Gaston, Graham, Haywood, Henderson, Jackson, Lincoln, Macon, Madison, McDowell, Mitchell, Polk, Rutherford, Swain, Transylvania, Watauga, Wilkes, Yancey.

 

Article III - Membership

Section 1. Dues shall be collected on an annual basis according to a schedule recommended by the Executive Board. Categories of membership shall include individual, institutional, contributing, honorary, and life. Honorary and life members are not assessed dues.

Section 2. Each member is entitled to the choice of one section or round table at no additional cost.

Section 3. Association members may be members of more than one section or round table by paying additional dues for each additional section or round table.

Section 4. Memberships dues are renewable one year after the initial date of membership.

Section 5. No changes in the dues structure or policies regarding membership shall be made without approval of the membership by mail vote. A majority of the votes cast shall be required to make any such changes

Section 6. Publications all members of the North Carolina Library Association shall receive official periodical publication of the Association and any other publications that may be so designated. Subscriptions to North Carolina Libraries and single issues are available to non-members at a rate recommended by the Editorial Board and approved by the Executive Board.

 

Article IV – Sections and Round Tables

Section 1. Sections and round tables must secure the approval of the Executive Board before making any declaration of policy which involves the Association as a whole, before soliciting or receiving funds, or before incurring any expense on behalf of the Association.

Section 2. The secretaries of the sections and round tables shall submit copies of their important papers and reports to the to the Association archives located in the North Carolina State Library.

Section 3. Sections and round tables shall adopt bylaws which meet the approval of the Executive Board of the Association.

Section 4. The chairs of the sections and round tables shall submit all bills to the Treasurer for payment from their allocated funds. Bills in access of allocated funds must have the prior approval of the Executive Board.

Section 5. Sections and round tables whose paid membership on March 31 prior to the biennial conference exceeds 350 members shall name one additional representative to serve as a voting member of the NCLA Executive Board. For every 200 members above the initial 350, the section or round table shall name one additional representative to serve as a voting member of the NCLA Executive Board.

 

Article V – Amendments

Section 1. Amendments to the Bylaws may be voted on when a quorum is present and shall receive a majority vote of the members present or by mail ballot approved by a majority of the members voting.

Section 2. Notice of the proposed change in the Bylaws shall be mailed to the membership at least 30 days prior to final consideration of the proposed change.

 

Article VI – Parliamentary Authority

Robert’s Rule of Order, latest edition, shall be the governing authority in any matter not specifically covered by the Constitution and Bylaws of the Association

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